Sales & Events Admin Coordinator

Hilton; Glen Hill (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k)

Disability insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Room Discounts

Employee Food and Beverage Discounts

Job summary

Hilton is seeking a Sales Administrative Assistant to support the Sales & Events teams, reporting to the Director of Sales & Marketing. The role involves preparing reports, handling reservations, contracts, and addendums, and acting as a liaison between managers and clients.

The position requires 1–2 years of admin experience, strong organizational skills, and proficiency with Microsoft Office. It is a full-time on-site role with varied shifts due to hotel operations.

Qualifications

• High School Diploma required; Bachelor’s degree preferred.
• 1–2 years administrative support experience (hotel/front desk experience preferred).
• Self-directed, motivated with strong customer service and interpersonal skills.
• Clear, concise, and professional communication with internal/external customers.
• Detail-oriented with excellent organizational, analytical and time-management abilities.

Responsibilities

• Support Sales & Catering administratively: correspondence, reports, reservations.
• Provide phone and message support for the department and respond promptly to inquiries.
• Assist with contracts, proposals and addendums; track completion status.
• Serve as liaison between Sales & Catering managers and clients.
• Handle VIP reservations and ensure accurate paperwork and arrangements.
• Coordinate with hotel departments; manage group space specifications and reservations system data.
• Assist with travel agent and corporate reservations; support scheduling and deposits.

Skills

Customer service

Interpersonal communication

Attention to detail

Time management

Organizational skills

Multitasking

Problem solving

Microsoft Office

Education

High School Diploma

Bachelor's degree preferred

Tools

Delphi

PMS

Job description

Hilton is seeking a Sales Administrative Assistant to support the Sales & Events teams, reporting to the Director of Sales & Marketing. The role involves preparing reports, handling reservations, contracts, and addendums, and acting as a liaison between managers and clients.

The position requires 1–2 years of admin experience, strong organizational skills, and proficiency with Microsoft Office. It is a full-time on-site role with varied shifts due to hotel operations.