Sales Coordinator: Group Booking & Lead Coordination

Stonebridge Hospitality Management; Austin (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Stonebridge Hospitality Management in Austin, TX is seeking a Sales Coordinator to provide administrative support to the Sales Department, manage room blocks, and handle inquiries to help maximize sales and client satisfaction.

This role requires strong organization, excellent communication, and proficiency with Microsoft Office; you will qualify leads, assign them to sellers, and maintain filing and reporting for events.

Qualifications

• Previous administrative or sales support experience is preferred.
• Strong organizational skills and attention to detail for managing records and documents.
• Excellent communication skills, both written and verbal, for interacting with clients and team members.
• Proficiencyin Microsoft Office applications, including Word and Excel.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Basic understanding of sales principles and the ability toassistwith reports and audits.
• Ability tomaintaina positive attitude and professional demeanor in a fast-paced environment.

Responsibilities

• Provide general administrative support, including typing, answering phones, and handling correspondence.
• Manage room block inventories and group masters, input rooming lists, create reservation links, be the point of contact for reservation assistance for groups and business travel clients
• Qualify incoming leads and distribute leads to each seller based on market segment
• Assign leads in the sales system to the appropriate seller
• Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
• Manage the flow of paperwork in and out of the sales management office.
• Maintain an organized filing system for reports and records of all events.
• Respond to client requests, complaints, and questions ina timelyand courteous manner.
• Receive, sort, and distribute mailforthe sales department.
• Handle faxing, photocopying, and other clerical tasks as needed.
• Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
• Attend and take minutes during sales meetings, distributingthemas necessary.
• Assistother administrative office staff during absences.
• Collect dates, statistics, and reports from staff and follow up on special assignments.
• Assistwith the completion of special projects and other tasks as assigned by the department head.

Skills

Administrative support

Organization

Communication skills

Time management

Independent work

Sales principles

Tools

Microsoft Word

Microsoft Excel

CRM software

Job description

Stonebridge Hospitality Management in Austin, TX is seeking a Sales Coordinator to provide administrative support to the Sales Department, manage room blocks, and handle inquiries to help maximize sales and client satisfaction.

This role requires strong organization, excellent communication, and proficiency with Microsoft Office; you will qualify leads, assign them to sellers, and maintain filing and reporting for events.