Sales Coordinator - Advertising Company

Entrepreneur Cooperative; United States; Remote; USD 11,000 - 13,000; Full time

Job summary

Entrepreneur Cooperative is seeking a highly organized Sales Coordinator to support day-to-day administration of the sales process in a fully remote, Latin America-based setting. You will collaborate with National Account Executives on proposals, contracts, and campaign reporting, ensuring accuracy and timely delivery.

The ideal candidate has strong English communication skills, attention to detail, and the ability to multitask in a fast-paced environment, with experience in CMS/CRM systems and

Qualifications

• Associate's degree or higher required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Comfortable with data entry and working in CMS and CRM systems.
• Team player who works well with management and independently.
• Tenacious work ethic.
• Professional English communication skills.

Responsibilities

• Prepare, assemble, and submit accurate, client-focused proposals with Account Executives.
• Manage RFP and proposal timelines to ensure timely delivery.
• Gather information from internal teams (availability, specs, visuals) to support proposals.
• Maintain and update proposal templates, rates, and content libraries.
• Administer the contract process from creation to execution with accuracy.
• Enter all sales information into CMS and CRM, keeping records updated.
• Prepare and deliver Proof of Performance reports showing campaign results.
• Respond promptly to client inquiries and information requests.
• Coordinate with marketing, creative, inventory, operations, and real estate to align schedules with asset availability.
• Maintain accurate client and campaign data in CMS and CRM.
• Help the sales team generate reports and track key sales metrics.
• Monitor campaign timelines and ensure deliverables meet client expectations.
• Support Account Executives in preparing client presentations.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Data entry

Team collaboration

Professional English

Education

Associate degree or higher

Bachelor's degree

Tools

CMS

CRM

Job description

Location: Remote – Latin America
Work Arrangement: Fully Remote
Employment Type: Contractor, Full-Time
Compensation: USD 1,100 per month
English Proficiency: Strong professional English required

About the Company

Our client is an outdoor advertising company driven by the vision that great advertising isn't just seen, it's remembered. Based in New York, with affiliate offices in Milwaukee, the company specializes in the development, acquisition, and management of premium signage in major U.S. markets, including New York, Los Angeles, Chicago, Las Vegas, and Milwaukee.

About the Role

We are looking for a highly organized, detail-oriented Sales Coordinator to support the day-to-day administration of the sales process.

In this role, you will work closely with the National Account Executives to keep pre- and post-sale activities running smoothly, from proposals and contracts to campaign reporting and client support.

The ideal candidate is organized, communicates clearly, pays close attention to detail, and thrives in a fast-paced environment where many moving pieces come together to deliver campaigns on time.

What You'll Do

• Work closely with Account Executives to prepare, assemble, and submit accurate, client-focused proposals.
• Manage RFP and proposal timelines so every component is delivered ahead of deadlines.
• Gather information from internal teams, such as availability, specs, and visuals, to support proposals.
• Maintain and update proposal templates, rates, and content libraries.
• Administer the contract process from creation to execution, ensuring accuracy and timely completion.
• Enter all sales-related information into the Content Management System (CMS) and keep records accurate.
• Create and process forms and documentation related to sales agreements and client accounts.
• Prepare and deliver Proof of Performance (POP) reports that show clients the results of their campaigns.
• Respond promptly to client inquiries and requests for information or support.
• Coordinate with marketing, creative, inventory, operations, and real estate teams so campaign schedules align with asset availability.
• Maintain accurate client and campaign data in the CMS and CRM systems.
• Help the sales team generate reports and track key sales performance metrics.
• Monitor campaign timelines and make sure all deliverables meet client expectations.
• Support Account Executives in preparing client presentations.

Qualifications

Required Qualifications

• Associate's degree or higher.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Comfortable with data entry and working in CMS and CRM systems.
• Team player who works just as well alongside management as independently.
• Tenacious work ethic.
• Professional English communication skills.

Preferred Qualifications

• Bachelor's degree.
• Previous experience in sales coordination, sales support, or account administration.
• Strong interest in real estate development or advertising.
• Billboard or outdoor advertising experience is a plus but not necessary.
• Experience preparing proposals, contracts, or client reports.

What We're Looking For

The right person will be:

• Highly organized and dependable.
• Detail-oriented and accurate.
• Proactive and responsive with both clients and internal teams.
• Thoughtful and creative when solving complex business issues.
• Enthusiastic about meeting new people and building relationships.

Growth Opportunity

This is a great opportunity to join a company operating in some of the largest advertising markets in the United States. You will gain hands‑on experience across sales, operations, and client management, and you can take on more responsibility as you grow with the team.

This is a remote/telecommute position.