Sales Coordinator

Great Outdoor Cottages; Georgetown (DE); On-site; USD 40,000 - 56,000; Full time

Job summary

Great Outdoor Cottages, LLC. is seeking a Sales Coordinator to support management with administrative tasks and sales-related projects. The role includes preparing presentations, coordinating proposals, and maintaining sales reports for prospective clients.

You will liaise between prospects and sales leadership, coordinate literature, support quotes, process orders, and collaborate with production to ensure timely delivery and accurate documentation.

Qualifications

• 1–3 years in administrative or sales support role.
• Associate or bachelor’s degree in business management, marketing, or related field (preferred).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to self-manage and prioritize time and deliverables.

Responsibilities

• Provide support to management and executives in prospecting efforts and liaising between prospects and sales leadership.
• Coordinate sales literature and materials to be provided to prospective clients.
• Support quoting and estimation process for prospective clients.
• Process sales orders and invoices; coordinate change orders with operations and manufacturing.
• Support sales systems to ensure product changes are updated promptly.
• Collaborate with production to release sales orders into production and ensure registrations.
• Coordinate warranties, invoices, and related delivery information.
• Coordinate tradeshows and other sales events for leadership team.
• Assist travel coordination for various individuals or departments.

Skills

Follow-up

Organizational skills

Verbal and written communication

Computer literacy

Self-management / time prioritization

Education

Business management / marketing degree

Job description

Description

Position Purpose:

The Sales Coordinator assists with general administration tasks in support of management and executives. They prepare, arrange and coordinates sales-related events and projects. The Sales Coordinator authors and prepares presentations and proposals for prospective customers, and generates, maintains, and updates sales reports and prospective client lists.

Essential Functions:

• Provide support to sales leadership in all prospecting efforts including communication follow up and acting as a liaison between prospect and sales leadership.
  • Lead coordination and processing of sales literature and materials to be provided to prospective clients.
  • Support quoting and estimation process for prospective clients.
• Process sales orders and invoices for current clients. Process changes orders and work collaboratively with operations to ensure sales orders and change orders are processed appropriately through the manufacturing process.
• Provide support in sales systems to ensure product changes or updates are made in a timely fashion.
• Work in collaboration with production to release sales orders into production by ensuring products are properly registered and authorized for production.
• Works with production and logistics to ensure product warranties, sales invoices and other related information is provided at time a product is delivered to client.
• Coordinates tradeshows and other sales related events for sales leadership team.
• Support travel coordination for various individuals or departments.

Requirements

Success Factors:

• Exceptional follow up and follow through on assigned tasks
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills
• Computer savvy to navigate sales and production systems/tools as well as standard office equipment
• Ability to self-manage and prioritize time and deliverables

Education & Experience

• 1-3 years in administrative or sales support role
• Associate or bachelor’s degree in business management, marketing, or related field (preferred)