Sales Coordinator

Renaissance New York Chelsea; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Renaissance New York Chelsea in New York City seeks a diligent Sales Coordinator to support the Sales Department. You will handle typing, dictation, phone calls, arrange room blocks, and process paperwork to keep the department running smoothly.

You will audit the Sales System for accuracy, maintain filing, distribute meeting minutes, and assist during absences. This role requires strong organizational skills and courteous guest service, with availability evenings and weekends as needed.

Qualifications

• Ability to perform typing, dictation and telephone answering.
• Accurate auditing of sales system data and space inventory.
• Ability to organize rooming lists and manage office paperwork.
• Strong communication and customer service skills.

Responsibilities

• Provide professional guest service at all times.
• Handle rooming lists and process paperwork for sales dept.
• Attend sales meetings and distribute minutes.
• Maintain filing systems and monitor office supplies.
• Assist administrative staff during absences.
• Coordinate dates, statistics, and reports for the department.

Skills

Typing

Dictation

Telephone handling

Organizational skills

Customer service

Arithmetic

Flexible schedule

Education

Associates degree helpful

Bachelor’s degree helpful

Tools

Sales System (STS)

Delphi

Ci/Ty

ETA

Job description

JOB TITLE: Sales Coordinator

REPORTS TO: Director of Sales & Marketing

Purpose for the Position:

To act as personal support for the Sales Department. To detail all in-coming functions, maintain room block inventories, and qualify all in-coming sales calls.

Essential Responsibilities:

• Performs general duties including typing, dictation and answering telephone.
• Audits Sales System (STS, Delphi, Ci/Ty, eta) for accuracy, space conflicts and space control on behalf of the department director.
• Manage rooming list according to clients' requests and the Sales Manager's direction.
• Processes all paper flow in and out of Sales management offices.
• Maintains a filing system of reports and pertinent records.
• Answers/forwards client requests, complaints or questions in a courteous timely manner.
• Receives, opens and sorts all sales department mail daily.
• Sends and receives faxes.
• Makes photocopies.
• Monitors and inventories all office supplies.
• Orders supplies as approved by the Sales Department.
• Attends sales meetings. Types and distributes minutes.
• Assists administrative office staff during periods of absence.
• Contacts managerial and staff personnel for collection of dates, statistics, and reports. Performs follow-up reports or special assignments.
• May compose replies to correspondence based on organizational practice, policies, and procedures at the direction of the Department head.
• May assign and distribute work under general direction to other clerical and office associates.
• Completes projects as determined by the Department head.

To do this kind of work, you must be able to:

• Provides professional and courteous guest service at all times.
• Understand the principles relating to the product you are selling.
• Organize your own activities to make the best use of your time.
• Express yourself well when talking to potential buyers and sellers, discuss features of the products and services involved and convince the other person of both your knowledge and integrity.
• Use arithmetic in computing the cost of sale to the customer.
• Maintain enthusiasm and interest throughout all conferences with buyers and sellers.
• Keep accurate records of contacts, sales, and purchases.
• Be available on nights, weekends, and holidays.

Physical Demands: Lifting up to 20 lbs. Maximum with frequent lifting and/or carrying of objects weighing up to 10lbs. Requires walking or standing to a significant degree, reaching, handling, feeling, talking, hearing, seeing.

Environmental Conditions: Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75% or more of the time inside.

Math Skills: Requires mathematical development sufficient to be able to: add, subtract, multiply, and divide all units of measure.

Language Skills: Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:

Data: Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events.

People: Persuading: Influencing others in favor of a product or service or point of view.

Things: Handling: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials. Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tools, objects or materials.

Specific Vocational Preparation:

On the job training or essential experience in less responsible jobs over 1 year and including 2 years; Associates or Bachelor’s degree helpful.