Sales & Catering Coordinator: Events & Room Blocks

Colwen Management Inc; Foxborough, Northern (MA, KY); Hybrid; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance w/ HRA

Vision Insurance

Flexible Spending Accounts

Employee Discounts – Travel & Retail

Job summary

Renaissance Boston Patriot Place Hotel, part of Colwen Hotels, is seeking a Sales and Catering Coordinator to support the Sales Team by managing room blocks, groups, and event details, and handling billing and communications with clients.

The role focuses on coordinating with departments, maintaining accuracy of materials, and contributing to proactive selling and event execution for meetings and events at the property.

Responsibilities

• Assists the sales team with leads, group detailing, events, site tours, event detailing & event execution
• Coordinate the sales team by managing room blocks, groups, and schedules, distributes BEO’s, group and event billing, organize filing, and communicating relevant information
• Creates room blocks as outlined in contract observing special room concessions, rates and commission (IATA)
• Assists with group reservations as needed
• Monitors and manages room blocks according to contract utilizing group history reports and information given by clients to maximize hotel revenue, making adjustments as necessary
• Ensure accuracy and timeliness of sales-related material
• Respond to client needs throughout the sales process
• Coordinate with other departments as necessary
• Responsible for sales office coverage
• Provide administrative support to the sales team including, but not limited to, answering phones, correspondence, assigning activities, assisting in site tours and reports in a timely and professional manner
• Assists the Sales Team with day of coordination, and execution for groups, meetings and events
• Prepare written correspondence, group resume, weekly BEO’s and reports and other reports as requested by the sales team
• Process Rewards points for group contacts post-event or group.
• Must be able to show initiative including guests and operation needs
• Participate in proactive selling efforts when assigned, such as sales blitz, phone marketing, email marketing and social media activities
• Perform other duties as assigned

Job description

Renaissance Boston Patriot Place Hotel, part of Colwen Hotels, is seeking a Sales and Catering Coordinator to support the Sales Team by managing room blocks, groups, and event details, and handling billing and communications with clients.

The role focuses on coordinating with departments, maintaining accuracy of materials, and contributing to proactive selling and event execution for meetings and events at the property.