Executive Assistant / Sales Support Coordinator

FASTSIGNS International. Inc; Fort Worth (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive Pay

Paid Vacation and Holidays

Performance Bonus

Ongoing Training Opportunities

Job summary

A leading sign and graphics company in Fort Worth, Texas is seeking an Executive Assistant / Sales Support Coordinator. This role involves supporting the Outside Sales Representative through detailed administrative tasks and customer communication, ensuring seamless project execution. Candidates should possess strong organizational skills and at least 3 years of experience in customer service or administrative support. Competitive pay and ongoing training opportunities are offered.

Qualifications

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative.
• Assist with preparing estimates, proposals, contracts, and work orders.
• Coordinate between sales, production, and installation teams.

Skills

Organizational skills

Detail-oriented

Communication skills

Time management

CRM software proficiency

Customer service

Proactivity

Education

High school diploma or equivalent

Tools

CRM systems

Email

Scheduling tools

Production/order software

Job description

Benefits

• 401(k)
• 401(k) matching

Executive Assistant / Sales Support Coordinator

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

Benefits / Perks

• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Ongoing Training Opportunities

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow‑up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.
• Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow‑through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high‑volume, high‑quality work
• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow‑up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person when needed.
• Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center.
• Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator

• 2–3 years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow‑through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high‑volume, high‑quality work

Do you enjoy supporting others so they can perform at their best?

Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation?

We would love to meet you. This is an opportunity to become the right‑hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.

Apply today!

Apply today!