Sales and Government Administrative Assistant

LTC Language Solutions; Indianapolis (IN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Company matched 401k program

Competitive PTO

Paid holidays

Parental leave

Medical, dental and vision insurance

Voluntary benefits

Job summary

LTC Language Solutions is seeking an Administrative Assistant to support the Sales and Government teams with proposals, client communications, and data management. You will help prepare competitive proposals and ensure timely bid responses while coordinating with internal stakeholders.

The role emphasizes detail-oriented administration, cross-functional collaboration, and accurate record-keeping to win new business and support onboarding for new accounts.

Qualifications

• 2+ years of experience in sales administration, proposal writing, or related fields.
• Excellent written communication and editing skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint; fluent in CRM usage.

Responsibilities

• Assist with proposals, bids, and client contracts.
• Maintain and update customer and prospect data in the CRM.
• Coordinate communications between clients, prospects, and internal teams.

Skills

Proposal writing

CRM experience

Office suite

Organizational skills

Written communication

Education

Associate or Bachelor's degree

Tools

CRM system

Job description

We are seeking a detail-oriented, highly organized professional to help drive the success of our Sales and Government teams through exceptional administrative support, customer service, and proposal coordination.

Position Summary

The Sales and Government Administrative Assistant provides administrative, business development, and proposal support to the Sales Department. This role is responsible for assisting with sales operations, maintaining customer and prospect data, coordinating client communications, supporting marketing and outreach initiatives, and managing proposal opportunities. The individual will play a key role in helping LTC secure new business by supporting sales activities, preparing competitive proposals, and ensuring timely responses to bid opportunities.

Sales Support & Business Development

• Support the sales team in preparing proposals, presentations, pricing documents, and contracts.
• Maintain and update customer and prospect information within the CRM system.
• Coordinate communication between clients, prospects, and internal departments.
• Respond to customer inquiries regarding LTC services and solutions.
• Support client onboarding and implementation activities for new accounts.
• Research prospective clients through online research, referrals, trade show lists, professional associations, and other lead-generation methods.
• Maintain lead databases and sales prospecting lists.
• Assist with marketing campaigns, email outreach, conferences, and trade show preparation.
• Track sales activities, lead generation efforts, and departmental metrics.

Proposal & Bid Management

• Identify and monitor government, corporate, and commercial bid opportunities.
• Requests for Proposals (RFPs), Requests for Quotes (RFQs), and related solicitation documents.
• Coordinate proposal development, including gathering information, managing timelines, assigning tasks, and ensuring deadlines are met.
• Write, edit, and format proposals, capability statements, and supporting documents.
• Partner with leadership and subject matter experts to develop competitive proposal strategies and responses.
• Ensure proposal submissions comply with all solicitation requirements and evaluation criteria.
• Maintain proposal templates, boilerplate content, and supporting documentation.
• Track submitted proposals and maintain records of wins, losses, and lessons learned.
• Support GSA, government, and other contract-related activities, including quotes, renewals, and contract documentation.

Administrative Support

• Assist with sales meetings, reporting, and internal documentation.
• Prepare reports and maintain departmental records and metrics.
• Support office administrative tasks as needed.
• Perform other duties and special projects as assigned.

Qualifications

Education

• Associate's or Bachelor's degree in Business, Communications, Marketing, English, Public Administration, or a related field.

Experience

• 2+ years of experience in sales administration, proposal writing, business development, contract management, or a related field preferred.

Knowledge, Skills & Abilities

• Strong written communication and editing skills.
• Experience preparing professional proposals, bids, or client-facing documents.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Experience working with CRM systems.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and collaboratively across departments.
• Familiarity with government contracting, FAR/DFARS, and GSA schedules is a plus

LTC offers:

• Company matched 401k program
• Competitive paid time off program
• Paid holidays
• Parental leave benefits
• Comprehensive insurance including medical, dental and vision
• Voluntary benefits available