Office Administrator | Government Sales

Pine Belt CDJR MS; Columbia (MS); On-site; USD 42,000 - 62,000; Full time

Job summary

Pine Belt CDJR MS is seeking an experienced Sales Administration professional to support government, municipal, state, and federal accounts. You will prepare and maintain contract-related documentation, track terms and pricing, and ensure compliance with government rules.

Responsibilities include processing orders, maintaining records for audits, and assisting with RFPs/RFQs while coordinating with Sales, Inventory, Finance, and Operations to ensure accurate invoicing and contract fulfillment.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 2+ years of experience in sales administration, contract administration, or government-related office support.
• Strong attention to detail—borderline obsessive.
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred.
• Ability to manage multiple deadlines without sacrificing accuracy.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales is a plus.

Responsibilities

• Provide administrative support for government, municipal, state, and federal sales accounts.
• Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements.
• Track contract terms, expiration dates, pricing structures, and reporting obligations.
• Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.
• Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.
• Process purchase orders, sales orders, and related documentation in a timely and accurate manner.
• Maintain organized electronic and physical records for audits, reporting, and contract reviews.
• Assist with responses to RFPs, RFQs, and bid submissions as needed.
• Communicate professionally with government customers regarding documentation, order status, and administrative needs.
• Support internal audits and compliance reviews related to government contracts.

Skills

sales administration

contract administration

government office support

communication

Education

High school diploma or GED

Associate degree

Bachelor's degree

Tools

Microsoft Office

ERP

CRM

Job description

• Provide administrative support forgovernment, municipal, state, and federal sales accounts.
• Prepare, review, and maintain documentation related tocontracts, bids, pricing schedules, renewals, and compliance requirements.
• Track contract terms, expiration dates, pricing structures, and reporting obligations.
• Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.
• Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.
• Process purchase orders, sales orders, and related documentation in a timely and accurate manner.
• Maintain organized electronic and physical records for audits, reporting, and contract reviews.
• Assist with responses to RFPs, RFQs, and bid submissions as needed.
• Communicate professionally with government customers regarding documentation, order status, and administrative needs.
• Support internal audits and compliance reviews related to government contracts.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 2+ years of experience insales administration, contract administration, or government-related office support.
• Strong attention to detail—borderline obsessive (this is a compliment).
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred.
• Ability to manage multiple deadlines without sacrificing accuracy.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working withgovernment contracts, GSA schedules, municipal accounts, or public sector sales.
• Familiarity with contract pricing structures and compliance documentation.
• Experience supporting sales teams in a multi-location or national organization.

Qualifications

Education

Preferred

Associates or better in Business Administration or related field.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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