Proposal Coordinator I

GTS; Virginia Beach (VA); On-site; USD 52,000 - 75,000; Full time

Job summary

Global Technical Systems in Virginia Beach, VA is seeking a Proposal Coordinator I to support end-to-end proposal development for government and commercial customers. This entry-level role emphasizes content assembly, compliance checks, and coordination with stakeholders to ensure timely submissions.

Responsibilities include reviewing solicitations, preparing proposal materials, coordinating schedules, gathering technical and past performance information, and performing quality control before

Qualifications

• Strong written communication and editing skills.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Assist in reviewing solicitations to identify scope, instructions, and compliance requirements.
• Develop and prepare proposal material in response to RFPs, RFQs, RFIs, and related documents.
• Coordinate with internal stakeholders to support proposal responses under proposal leadership.
• Assist with development of proposal schedules and track deadlines for on-time submission.
• Gather and research information to include in proposals, including technical and past performance.

Skills

Strong writing

Editing

MS Office

SharePoint

Teams

Adobe Acrobat

Education

BS/BA Degree

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

Teams

Adobe Acrobat

Job description

Global Technical Systems (GTS) provides innovative, cost-effective, high-tech engineering products and product-based services encompassing latest generation software and hardware solutions and engineering services for defense, homeland security, and other critical Government interests. GTS products and services span a spectrum that includes mission-critical combat systems processors; C4ISR; technology development including threat detection, biometric identification systems, and composite applications for munitions, armor and energy storage; avionics test systems; and lifecycle logistics support and repair. Our Headquarters office in Virginia Beach, VA is searching for a Proposal Coordinator I to work in-person at 421 South Birdneck Road, Virginia Beach, VA 23451.

General Description:

The Proposal Coordinator I supports the end-to-end coordination, preparation, and submission of compliant, high-quality proposals and related business development responses for Government and commercial customers. This entry-level role focuses on proposal process execution, content assembly, compliance checks, and proposal development support.

Principal Duties and Responsibilities:

• Assist in reviewing solicitations to identify scope, instructions, and compliance requirements and communicate findings to the proposal team as directed.
• Develop and prepare proposal material in response to Requests for Proposals (RFP), Requests for Quotes (RFQ), Requests for Information (RFI), Sources Sought, White Papers, etc.
• Support proposal processes in accordance with established procedures, including planning, reviews, and production activities.
• Coordinate with internal stakeholders and teammates to support company proposal responses under the direction of proposal leadership.
• Assist with development of proposal schedules and track assignments and deadlines to support on-time submission.
• Gather and research information to include in proposals, including technical, past performance/ project summaries, resumes, and cost/price narratives.
• Review, organize, and edit written documentation to improve clarity.
• Perform quality control checks for spelling, grammar, formatting, consistency, and compliance prior to submission.
• Assist with preparation of electronic proposal volumes and limited hardcopy production when required.
• Coordinate with staff to develop, research, and track ongoing proposal and other business development efforts.
• Assist with basic market and customer research in support of proposal efforts.
• Work with technical and management staff to obtain required proposal inputs in accordance with company procedures.
• Submit proposal and/or quote responses through online Government portals as applicable.
• Assist in the day-to-day hard copy file maintenance and electronic file organization.
• Categorize graphic files and write ups by topic/discipline use on future proposal efforts.
• Assist with formatting and editing of technical documentation and contract deliverables as directed.
• Generate, update, and maintain corporate resumes, performance/project summaries, and proposal files.

Work Experience Requirements:

0-2 years of experience in proposal coordination, business development, or a related administrative role.

Educational Requirements:

BS/BA Degree or In lieu of a degree, a minimum of 4 years related DoD proposal experience will also qualify candidates for this position.

Working Conditions:

This work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in the handling of light materials, boxes, or equipment. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform essential functions of the job.

Work Experience Requirements:

0-2 years of experience in proposal coordination, business development, or a related administrative role.

Educational Requirements:

BS/BA Degree or In lieu of a degree, a minimum of 4 years related DoD proposal experience will also qualify candidates for this position.

Working Conditions:

This work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in the handling of light materials, boxes, or equipment. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform essential functions of the job.

Essential Skills/Experience:

• Strong written communication and editing skills
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (SharePoint, Teams, Adobe Acrobat).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work effectively in a team environment with varying levels of supervision.

Beneficial Skills/Experience:

• Basic understanding of proposal processes and solicitation types.
• Experience supporting proposal production.
• Exposure to Federal acquisition environments.
• Ability to obtain a Government security clearance, as required.
• Shipley Training

The above Position Description is not intended to be, nor should it be construed as an all-encompassing list of responsibilities, skills, efforts or working conditions associated with this position. Pursuant to our contract with the federal government, U.S. citizenship is required for this position. GTS offers a stimulating and exciting work atmosphere with competitive salary and benefits package. GTS is ISO 9001:2015 certified.