Sales Administrator

Ultimate Staffing; Timonium (MD); On-site; USD 42,000 - 66,000; Full time

Job summary

Ultimate Staffing in Timonium, MD is seeking a proactive Sales Administrator to join a fast-paced team. The role involves gathering information by phone, coordinating with vendors, negotiating, and ensuring accurate, signed documents.

You will enter activity data into client databases, generate reports, and maintain professional communication with clients and vendors. The position emphasizes organization, initiative, and reliable task execution.

Qualifications

• Proficient in Word, Excel, PowerPoint, Outlook.
• Excellent attention to detail and high-level accuracy with documents.
• Ability to assess, prioritize and act quickly.
• Team player who is willing to help when needed.
• Deadline driven and extremely organized.
• Exceptional phone skills.
• Interpersonal and written communication.
• Self-motivated and quick learner.
• Follow-through and attention to detail.
• Provide concierge-level service to clients.
• Willing to work as needed to meet deadlines.
• Comfortable preparing listing documents, presentations, and other documents.

Responsibilities

• Gather information via phone.
• Ensure and assist with negotiating.
• Check each document to verify it has all the correct signatures and dates.
• Obtain vendor estimates and schedule.
• Arrange for and attend events.
• Enter sales activity into the client database and track business reports.
• Communicate professionally with clients and vendors.
• Data entry into relevant databases, calendars, and transaction management software.
• Be a self-starter and take responsibilities, set a plan in motion quickly, take action to complete tasks and goals.
• Other duties as assigned.

Skills

Tech-savvy

Detail-oriented

Strong communication

Organized

Self-motivated

Leadership potential

Tools

Word

Excel

PowerPoint

Outlook

Internet skills

Job description

Ultimate Staffing is looking for a Sales Administrator! We are in search of a self-motivated, assertive, accountable, action-oriented, and optimistic individual who thrives in a fast-paced environment with a lot of moving parts to join our team. The perfect team member will be an outside-of-the-box thinker and a problem solver who is always looking for ways to improve processes and is looking to grow into a leadership position.
This individual is a self-starter, strategic thinker, and highly organized, detail oriented as well as an analytical thinker. This person operates with a strong sense of urgency, goes above and beyond, and has whatever it takes to get the job done attitude.
Responsibilities:

• Gather information via phone
• Ensure and assist with negotiating
• Check each document to verify it has all the correct signatures and dates
• Obtain vendor estimates and schedule
• Arrange for and attend events
• Enter sales activity into the client database and track business reports
• Communicate (verbal, written, and in-person) professionally with clients and vendors
• Data entry into relevant databases, calendars, and transaction management software
• Be a self-starter and take responsibilities, set a plan in motion quickly, take action to complete tasks and goals
• Other duties as assigned

Qualifications:

• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
• Have excellent attention to detail and high-level accuracy with documents
• Ability to assess, prioritize and act quickly
• Team player who is willing to help when needed
• Deadline driven and extremely organized
• Exceptional phone skills
• Interpersonal/oral and written communication
• Quick thinker, learner, and self-motivated
• Exceptional at follow-through, execution, and attention to detail
• Provide concierge-level service to clients
• Must be willing to work as needed to meet deadlines
• Comfortable preparing listing documents, presentations, and other documents

Ultimate Staffing is looking for a Sales Administrator! We are in search of a self-motivated, assertive, accountable, action-oriented, and optimistic individual who thrives in a fast-paced environment with a lot of moving parts to join our team. The perfect team member will be an outside-of-the-box thinker and a problem solver who is always looking for ways to improve processes and is looking to grow into a leadership position.
This individual is a self-starter, strategic thinker, and highly organized, detail oriented as well as an analytical thinker. This person operates with a strong sense of urgency, goes above and beyond, and has whatever it takes to get the job done attitude.
Responsibilities:

• Gather information via phone
• Ensure and assist with negotiating
• Check each document to verify it has all the correct signatures and dates
• Obtain vendor estimates and schedule
• Arrange for and attend events
• Enter sales activity into the client database and track business reports
• Communicate (verbal, written, and in-person) professionally with clients and vendors
• Data entry into relevant databases, calendars, and transaction management software
• Be a self-starter and take responsibilities, set a plan in motion quickly, take action to complete tasks and goals
• Other duties as assigned

Qualifications:

• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
• Have excellent attention to detail and high-level accuracy with documents
• Ability to assess, prioritize and act quickly
• Team player who is willing to help when needed
• Deadline driven and extremely organized
• Exceptional phone skills
• Interpersonal/oral and written communication
• Quick thinker, learner, and self-motivated
• Exceptional at follow-through, execution, and attention to detail
• Provide concierge-level service to clients
• Must be willing to work as needed to meet deadlines
• Comfortable preparing listing documents, presentations, and other documents

Desired Skills and Experience
Ultimate Staffing is looking for a Sales Administrator! We are in search of a self-motivated, assertive, accountable, action-oriented, and optimistic individual who thrives in a fast-paced environment with a lot of moving parts to join our team. The perfect team member will be an outside-of-the-box thinker and a problem solver who is always looking for ways to improve processes and is looking to grow into a leadership position.
This individual is a self-starter, strategic thinker, and highly organized, detail oriented as well as an analytical thinker. This person operates with a strong sense of urgency, goes above and beyond, and has whatever it takes to get the job done attitude.

Responsibilities:

• Gather information via phone
• Ensure and assist with negotiations
• Check each document to verify it has all the correct signatures and dates
• Obtain vendor estimates and schedule
• Arrange for and attend events
• Enter sales activity into the client database and track business reports
• Communicate (verbal, written, and in-person) professionally with clients and vendors
• Data entry into relevant databases, calendars, and transaction management software

Qualifications:

• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
• Have excellent attention to detail and high-level accuracy with documents
• Ability to assess, prioritize and act quickly
• Team player who is willing to help when needed
• Deadline driven and extremely organized
• Quick thinker, learner, and self-motivated
• Exceptional at follow-through, execution, and attention to detail
• Provide concierge-level service to clients

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.