Administrative Assistant

Ultimate Staffing; Corpus Christi (TX); On-site; USD 28,000 - 30,000; Part time

Job summary

Ultimate Staffing in Corpus Christi, TX seeks an Administrative Assistant to support a busy team during peak season. This temporary, part-time role is 25–29 hours per week, on-site, with Monday–Friday shift 1:00 PM–6:00 PM plus alternating Saturdays.

You will answer calls, schedule appointments, assist with client intake, welcome visitors, maintain records across multiple systems, and support licensed agents with clerical tasks.

Qualifications

• Strong phone, customer service, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Bilingual English/Spanish preferred.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Schedule, reschedule, and confirm client appointments.
• Assist with client intake and onboarding processes.
• Welcome and assist visitors at the front desk.
• Manage front-office traffic and provide exceptional customer service.
• Support licensed agents with administrative and clerical tasks.
• Maintain accurate records and update information across multiple systems.
• Perform general office and administrative duties as needed.

Skills

Phone skills

Customer service

Interpersonal skills

Organizational skills

Reliability

Punctuality

Multitasking

Bilingual English/Spanish

Microsoft Office

CRM experience

Scheduling software

Tools

HubSpot

Microsoft Outlook

Microsoft Office

Zoom Phone

Job description

Employment Type: Temporary (through mid-Dec), Part-Time (25-29 hours per week)

Pay: $20-$22/hr.

Job Title: Administrative Assistant

Location: Corpus Christi, TX (On-Site)

Schedule: Monday-Friday, 1:00 PM-6:00 PM, plus alternating Saturdays (4 hours)

About the Opportunity

We are seeking a reliable and customer-focused Administrative Assistant to support our client's team during their busiest season of the year. This individual will work alongside the current admin to help manage increased client traffic, scheduling demands, and administrative responsibilities.

This is an excellent opportunity for someone who enjoys a fast-paced office environment, has strong organizational and communication skills, and can efficiently manage multiple tasks and systems throughout the day.

Key Responsibilities

• Answer and direct incoming phone calls professionally and courteously
• Schedule, reschedule, and confirm client appointments
• Assist with client intake and onboarding processes
• Welcome and assist visitors at the front desk
• Manage front-office traffic and provide exceptional customer service
• Support licensed agents with administrative and clerical tasks
• Maintain accurate records and update information across multiple systems
• Perform general office and administrative duties as needed

Qualifications

• Strong phone, customer service, and interpersonal skills
• Excellent organizational skills and attention to detail
• Reliable, punctual, and able to work independently
• Comfortable learning and navigating multiple software platforms
• Proficient with Microsoft Office and Outlook
• Experience using scheduling or CRM systems is a plus
• Ability to multitask and work efficiently in a busy office environment
• Bilingual English/Spanish preferred

Technology Used

Candidates should be comfortable working with technology and learning new systems, including:

• HubSpot
• Microsoft Outlook and Office Suite
• Zoom Phone
• Various web-based business applications

Desired Skills and Experience

• Administrative Support
• Appointment Scheduling
• Customer Service
• Front Desk Operations
• Office Administration
• Microsoft Office
• Microsoft Outlook
• HubSpot
• Data Entry
• Time Management
• Organization Skills
• Communication Skills
• Multitasking
• Phone Etiquette
• Bilingual Communication (Spanish/English Preferred)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.