Sales Administrative Assistant / Sales Support

ASC Net; California (MO); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid Time Off (PTO)

Flexible Spending Account

Job summary

A retirement plan software company is seeking a Sales Support / Administrative Assistant to provide essential administrative support to the Director of Sales. The ideal candidate will possess strong proficiency in Microsoft 365, especially Word and Excel, and have experience with Salesforce. Responsibilities include preparing documentation, maintaining Salesforce records, and assisting with sales activities. Reliability and attention to detail are crucial for success. This position offers a salary of $23-$26 per hour and potential benefits upon permanent hire.

Qualifications

• Minimum 2 years of prior administrative or office experience in a professional environment.
• Ability to follow direction carefully while also working independently.

Responsibilities

• Provide administrative support to the Director of Sales.
• Maintain and update Salesforce records accurately.
• Prepare proposals and sales-related documentation.

Skills

Microsoft 365 proficiency

Salesforce experience

Attention to detail

Clear communication

Tools

Microsoft Word

Microsoft Excel

Job description

Location: Sylmar, CA (In-Office)
Schedule: Full-time (37½ hours per week) preferred. A consistent part-time schedule (25–30 hours per week) may be considered for the right candidate.
Structure: 90-Day Temp-to-Perm
Pay Range: $23–$26 per hour DOE

About Actuarial Systems Corporation

Actuarial Systems Corporation (ASC) is an established retirement plan software company founded in 1981. We provide document automation and compliance solutions to retirement plan professionals nationwide.

ASC is a privately held organization known for professionalism, stability, and long-standing client relationships. We maintain a professional, business-casual office environment where accuracy, reliability, and accountability are highly valued.

Each team member plays an important role in supporting the success of the organization.

Position Summary

The Sales Support / Administrative Assistant will provide direct administrative and operational support to the Director of Sales.

This role is ideal for someone who enjoys keeping information organized, preparing well-structured documents, and helping a senior leader stay efficient and focused. The right candidate is dependable, detail-oriented, and takes pride in producing accurate, polished work.

Key Responsibilities

• Provide administrative support to the Director of Sales
• Maintain and update Salesforce records accurately and consistently
• Prepare proposals, correspondence, and sales-related documentation
• Track sales activity and follow-up items
• Manage and organize documents within Microsoft 365, including SharePoint
• Perform data entry and database maintenance with strong attention to detail
• Assist the Director of Sales with coordination and administrative follow-up tasks as needed

Qualifications

• Strong Microsoft 365 proficiency — particularly Word and Excel (document formatting and basic formulas)
• Salesforce experience strongly preferred
• Excellent attention to detail, including grammar, spelling, formatting consistency, and basic math accuracy
• Minimum 2 years of prior administrative or office experience in a professional environment
• Ability to follow direction carefully while also working independently
• Sales support experience is a plus

Personal Attributes

• Professional and dependable
• Highly organized and detail-oriented
• Clear and polished written and verbal communication
• Comfortable supporting a senior leader in a structured professional environment
• Reliable, consistent, and committed to producing high-quality work

Benefits (Upon Permanent Hire)

Upon successful completion of the temp-to-perm period and conversion to permanent employment with ASC, benefits may include:

• Medical, dental, and vision coverage
• Flexible Spending Account (Section 125 plan)
• Paid Time Off (PTO)
• Paid holidaysRetirement plan participation (if applicable)

Benefits eligibility is subject to company policy and applicable waiting periods.

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