Sales Administrative Assistant

Magid Inc.; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Magid Inc. is seeking a Sales Administrative Assistant for a full-time, on-site role in the New York City metropolitan area. You will support the sales team with daily administrative tasks, including calendars, sales documents, meetings, and accurate record-keeping.

The role covers data entry for orders and customer information, generating reports, updating databases, responding to inquiries, and coordinating with internal departments to prepare sales presentations and materials.

Qualifications

• Strong administrative and organizational skills required.
• Excellent customer service and professional inquiry handling.
• Excellent written and verbal communication with internal and external stakeholders.
• Foundational sales support, including preparing materials and order processing.
• Accurate data entry and meticulous record-keeping.
• Proficiency with office tools (spreadsheets, presentations) and CRM systems.
• Experience in fashion, retail, or accessories is a plus.
• Relevant education or training in business or administration preferred.

Responsibilities

• Manage calendars, meetings, and travel as needed.
• Prepare sales documents and presentations for client meetings.
• Handle data entry for orders and customer information.
• Generate regular sales reports and ensure databases are up to date.
• Respond to customer inquiries and coordinate with internal departments to resolve issues.

Skills

Administrative assistance

Customer service

Communication

Sales support

Data entry

Office productivity tools

CRM systems

Fashion/retail experience

Education in business/administration

Education

Business/Administration education or training

Tools

CRM systems

Spreadsheets

Presentation software

Job description

Company Description Magid Inc. is a family-owned accessories company founded in 1916 and recognized as one of North America’s foremost accessories houses. The company builds owned brands, licensed collections, and private label programs for department stores, specialty retailers, and global e-commerce platforms across five continents. Its product range includes handbags, backpacks, travel items, luggage, and small leather goods, all designed for quality and performance at retail. Magid’s portfolio features well-known fashion names such as Paul Frank, House of Harlow 1960, Max Studio, and others, supported by robust global infrastructure. The company combines heritage and scale, offering partners a reliable and creative environment to grow their brands.
Role Description The Sales Administrative Assistant is a full-time, on-site role based in the New York City Metropolitan Area. This position supports the sales team with daily administrative tasks, including managing calendars, preparing sales documents, organizing meetings, and maintaining accurate records. The role involves handling data entry for orders and customer information, generating reports, and ensuring databases are up to date. The Sales Administrative Assistant responds to customer inquiries, coordinates with internal departments to resolve issues, and helps prepare sales presentations and materials. The individual in this role contributes to smooth sales operations by staying organized, prioritizing tasks, and providing timely communication to team members and external partners.
Qualifications

• Candidates should possess strong Administrative Assistance skills, including scheduling, document management, and organization.
• Candidates should possess solid Customer Service skills, with the ability to respond professionally to inquiries and support retailer and partner needs.
• Candidates should possess effective Communication skills, both written and verbal, to interact clearly with internal teams and external stakeholders.
• Candidates should possess foundational Sales support skills, such as preparing sales materials and assisting with order processing.
• Candidates should possess accurate Data Entry skills, including attention to detail in maintaining records and updating systems.
• Proficiency with office productivity tools (e.g., spreadsheets, presentation software, CRM systems) is beneficial.
• Experience in fashion, retail, or accessories industries is a plus.
• Relevant education or training in business, administration, or related fields is preferred.