Sales Admin Specialist — Entry-Level, Industrial

The Addison Group; Philadelphia (Philadelphia County); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

VisionInsurance

401k

Job summary

Addison Group is seeking a Sales Administrative Support in Philadelphia, PA. This is an entry-level role within industrial sales and supply chain, offering on-site work and a pathway from sales assistants to inside sales and related departments.

You will support the sales team with order processing, quotes, and documentation, using ERP/CRM systems, Excel, and structured communication with customers and vendors. The role emphasizes learning, accuracy, and cross-functional collaboration.

Qualifications

• Associate's degree required; Bachelor's preferred.
• Strong Excel skills with pivot tables and large data sets.
• Excellent written and verbal communication with a polished phone presence.
• Highly organized with ability to juggle multiple priorities in a fast-paced setting.
• Detail-oriented with sense of urgency and accuracy.
• Willingness to learn ERP and CRM systems.
• Analytical thinker with solid math skills and problem-solving ability.
• Self-motivated, dependable, and professional; able to collaborate with staff at all levels.

Responsibilities

• Drive orders to completion by coordinating with manufacturers, distributors, and warehouse teams.
• Enter quotes and bid packages into ERP/CRM accurately.
• Refine Excel bid packages using pivot tables and data merging.
• Distribute large bid packages among vendors and manage quote requests.
• Arrange freight and shipping for urgent orders with brokers and carriers.
• Create customer documentation such as test reports, packing slips, and invoices.
• Enter customer details, credits, and orders into ERP and Excel.
• Provide daily administrative and sales support to inside and outside teams.
• Maintain professional communication with customers, vendors, and internal partners by phone and email.
• Collaborate across sales, warehouse, and leadership to ensure timely, accurate orders.

Skills

Advanced Excel

Written and verbal communication

Organizational skills

Attention to detail

ERP and CRM systems

Analytical thinking

Self-motivation and professionalism

Learning agility

Education

Associate's degree

Bachelor's degree in Business/Marketing/Supply Chain or related

Tools

Excel

ERP system

CRM system

Job description

Addison Group is seeking a Sales Administrative Support in Philadelphia, PA. This is an entry-level role within industrial sales and supply chain, offering on-site work and a pathway from sales assistants to inside sales and related departments.

You will support the sales team with order processing, quotes, and documentation, using ERP/CRM systems, Excel, and structured communication with customers and vendors. The role emphasizes learning, accuracy, and cross-functional collaboration.