Sales Admin Specialist

Darling Ingredients; Irving (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Darling Ingredients in Irving, TX is seeking a Sales Administrator to record, monitor, and report the sales activities of the Sales Department. You will support sales managers, handle orders, and coordinate with logistics to ensure timely deliveries.

This role emphasizes accuracy, customer communication, data maintenance, and collaboration across QA, accounting, and plant personnel. Strong MS Office skills and bilingual ability are preferred.

Qualifications

• High school diploma or GED equivalent.
• Minimum 2 years of experience in sales administration; customer service background preferred.
• Bilingual; Excellent math skills; in depth knowledge of Microsoft Office 365 applications.
• Highly organized; superior time management skills.
• Exceptional communication skills both written and oral.
• Self-motivated; self-starter; extroverted personality.

Responsibilities

• Process customer orders via email and phone.
• Support sales managers to ensure customer pricing is accurate and communicated.
• Check data accuracy of sales orders and purchase orders.
• Maintain excellent business relationship with customers through constant communication.
• Work with logistics department to ensure timely deliveries.
• Maintain and update sales records.
• Communicate important feedback from customers internally.
• Process and communicate any sales corrections with accounting dept.
• Provide support to plant personnel regarding schedule changes, rejections, etc.
• Provide follow up and communication on AR aging.
• Process AP finished good invoices.
• Work with sales team to ensure all customer contracts, specification sheets, etc are on file and updated timely.
• Ensure all third party vendor warranties are on file and updated timely.
• Work with sales and QA teams to file and process quality alerts, claims, rejections, etc.
• Administrative support and coordination of International transactions and related documentation.
• All other duties as assigned by management.

Skills

Customer service

Data accuracy

Communication

Organization

MS Office

AR/AP basics

Sales support

Time management

Multitasking

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

Darling Ingredients in Irving, TX is seeking a Sales Administrator to record, monitor, and report the sales activities of the Sales Department. You will support sales managers, handle orders, and coordinate with logistics to ensure timely deliveries.

This role emphasizes accuracy, customer communication, data maintenance, and collaboration across QA, accounting, and plant personnel. Strong MS Office skills and bilingual ability are preferred.