Sales Admin & Proposals Specialist — CRM & Coordination

Green Apple Catering; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Green Apple Catering & Events is seeking a Sales Administrative Assistant to support a high-volume NYC sales team. You will prepare proposals, manage client communications, and coordinate with events and culinary teams to keep deals moving forward.

You’ll work closely with 3–5 sales professionals, maintain CRM records, and handle inquiries with professionalism. This role offers growth within a fast-paced corporate catering operation in New York City.

Qualifications

• 1–2 years of administrative or sales support experience.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
• CRM experience (any platform — we'll train you on ours).
• Excellent written communication and proofreading skills.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Professional phone presence and client-facing communication skills.

Responsibilities

• Prepare and format catering proposals, contracts, and pricing documents.
• Manage the sales team's calendar, client meetings, and follow-up schedules.
• Update and maintain client records in the CRM system.
• Draft professional client communications including emails and confirmations.
• Coordinate with the events and culinary teams on menu requests and special requirements.
• Track proposal status and assist with pipeline reporting.
• Handle incoming sales inquiries by phone and email, routing to the appropriate manager.

Skills

Microsoft Office

Google Workspace

CRM experience

Written communication

Time management

Phone presence

Tools

CRM platform

Job description

Green Apple Catering & Events is seeking a Sales Administrative Assistant to support a high-volume NYC sales team. You will prepare proposals, manage client communications, and coordinate with events and culinary teams to keep deals moving forward.

You’ll work closely with 3–5 sales professionals, maintain CRM records, and handle inquiries with professionalism. This role offers growth within a fast-paced corporate catering operation in New York City.