Sales Administrative Assistant

Green Apple Catering; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Green Apple Catering & Events is seeking a Sales Administrative Assistant to support a high-volume NYC sales team. You will prepare proposals, manage client communications, and coordinate with events and culinary teams to keep deals moving forward.

You’ll work closely with 3–5 sales professionals, maintain CRM records, and handle inquiries with professionalism. This role offers growth within a fast-paced corporate catering operation in New York City.

Qualifications

• 1–2 years of administrative or sales support experience.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
• CRM experience (any platform — we'll train you on ours).
• Excellent written communication and proofreading skills.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Professional phone presence and client-facing communication skills.

Responsibilities

• Prepare and format catering proposals, contracts, and pricing documents.
• Manage the sales team's calendar, client meetings, and follow-up schedules.
• Update and maintain client records in the CRM system.
• Draft professional client communications including emails and confirmations.
• Coordinate with the events and culinary teams on menu requests and special requirements.
• Track proposal status and assist with pipeline reporting.
• Handle incoming sales inquiries by phone and email, routing to the appropriate manager.

Skills

Microsoft Office

Google Workspace

CRM experience

Written communication

Time management

Phone presence

Tools

CRM platform

Job description

Sales Administrative Assistant — The Organizational Engine Behind NYC's Busiest Catering Sales Team

A high-performing sales team doesn't run on charisma alone — it runs on systems, follow-through, and someone who keeps everything organized while the deals are being closed. Green Apple Catering & Events is hiring a Sales Administrative Assistant who can manage proposals, client communications, and internal coordination so our sales managers can focus on what they do best: bringing in business. If you're sharp, proactive, and thrive in fast-paced office environments, this is where you'll make an outsized impact.

Supporting a Sales Operation That Drives Millions in Annual Revenue

As Sales Administrative Assistant, you'll work directly with our sales managers to prepare proposals, manage client correspondence, update CRM records, and coordinate internally with the event production and culinary teams. You're the person who makes sure nothing slips through the cracks — from a client's dietary note to a proposal deadline to a follow-up call that needs to happen today, not tomorrow.

• Prepare and format catering proposals, contracts, and pricing documents
• Manage the sales team's calendar, client meetings, and follow-up schedules
• Update and maintain client records in the CRM system
• Draft professional client communications including emails and confirmations
• Coordinate with the events and culinary teams on menu requests and special requirements
• Track proposal status and assist with pipeline reporting
• Handle incoming sales inquiries by phone and email, routing to the appropriate manager

Qualifications That Make You Effective in This Role

• 1-2 years of administrative or sales support experience
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
• CRM experience (any platform — we'll train you on ours)
• Excellent written communication and proofreading skills
• Ability to prioritize multiple tasks and manage competing deadlines
• Professional phone presence and client-facing communication skills

Grow Your Career at a Company That Rewards Initiative

Green Apple Catering & Events has been a fixture in New York City's corporate catering market. We're DOHMH licensed and HACCP certified, with a client list that includes Amazon, Cartier, and Marriott Hotels. The Sales Administrative Assistant role is often a launching pad — several members of our current sales and event management teams started in administrative positions and advanced as they developed industry knowledge and client relationships. You'll have a front-row seat to how a multi-million-dollar catering operation runs.

Frequently Asked Questions

What software and tools will I use in this role?

You'll work with Microsoft Office (primarily Excel and Word), Google Workspace, our CRM platform for client and pipeline management, and internal project management tools. Full training is provided during onboarding.

Will I have direct client contact?

Yes. You'll handle incoming phone inquiries, send client emails, and occasionally join meetings with sales managers. While the sales managers lead client relationships, you'll be a regular point of contact for logistics, confirmations, and follow-ups.

How large is the sales team I'll be supporting?

You’ll support a team of sales managers who collectively manage Green Apple's corporate, social, and institutional client pipeline. The exact team size varies, but you’ll work closely with 3-5 sales professionals on a daily basis.

Is there opportunity to move into a sales manager role?

Absolutely. Green Apple values internal growth, and several current sales and event management team members started in administrative positions. Demonstrating initiative, client relationship skills, and industry knowledge is the clearest path to advancement.

Our planners are standing by to answer your questions and bring your vision to life

We rely on Green Apple Catering for all our major office events, and they never disappoint! Mazen is fantastic—easy to collaborate with and always accommodating. The service and food are consistently exceptional, and the entire team is outstanding. We’re excited to work with them again soon!
Susan Rakibi