Boutique Hotel Sales Admin & Exec Support

Hotel Yountville; Baltimore (MD); On-site; USD 22,000 - 30,000; Part time

Job summary

Hotel Indigo Baltimore Downtown is seeking a proactive Administrative Assistant to support multiple departments in a fast-paced office. You will manage calendars, arrange meetings, coordinate travel and events, and assist with contracts, expenses, and project tracking.

Ideal candidates have 2–3 years of admin experience, strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), and the ability to work independently with high confidentiality and attention to detail.

Qualifications

• Minimum of 2-3 yrs administrative assistant experience.
• Ability to build long standing professional relationships.
• Expert at managing email and conducting research online and presenting in an organized fashion.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with payroll, HR systems and SharePoint.

Responsibilities

• Manage calendars and organize time with expert judgment and discretion.
• Arrange ongoing/recurring and ad hoc meetings and conference calls.
• Schedule conference rooms and set up AV or online meeting tools; arrange meals if needed.
• Coordinate logistics for meetings and events.
• Create systems to manage priority issues and deadlines via email management and support.
• Refer questions to supervisors and ensure resolution; follow up.

Skills

Email management

Online research

Organized presentation

Microsoft Office

SharePoint

Payroll

HR systems

Attention to detail

Tools

Outlook

Word

Excel

PowerPoint

Payroll systems

HR systems

SharePoint

Job description

Hotel Indigo Baltimore Downtown is seeking a proactive Administrative Assistant to support multiple departments in a fast-paced office. You will manage calendars, arrange meetings, coordinate travel and events, and assist with contracts, expenses, and project tracking.

Ideal candidates have 2–3 years of admin experience, strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), and the ability to work independently with high confidentiality and attention to detail.