Hotel Sales Admin: Calendar & Travel Logistics

Bardessono; Baltimore (MD); On-site; USD 22,000 - 34,000; Part time

Job summary

Hotel Indigo Baltimore Downtown is seeking a part-time Administrative Assistant to support multiple departments. The role emphasizes meticulous calendar management, meeting coordination, travel arrangements, expense processing, and vendor coordination, with a focus on confidentiality and proactive problem solving.

Ideal candidates will have 2–3 years of administrative experience, strong MS Office skills, and the ability to work independently or as part of a team in a fast-paced office

Qualifications

• Minimum of 2-3 years administrative assistant experience.
• Expert at managing email and conducting research online and presenting in an organized fashion.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with payroll, HR systems and SharePoint.
• Ability to quickly reprioritize and adapt to changing environment.
• Strong follow-up skills and ability to work independently or in a team.

Responsibilities

• Manage calendars and proactively organize time with discretion.
• Arrange ongoing/recurring and ad hoc meetings and conference calls.
• Schedule conference rooms and set up audio visual or online meeting tools; arrange meals as needed.
• Coordinate meeting logistics and ensure all logistics are in place.
• Create systems to manage priority issues and deadlines via email management or other processes.
• Refer or delegate business questions and follow up for resolution.
• Track action items and report on status.

Skills

Administrative experience

MS Office

Email management

Research and presentation

Communication skills

Tools

Payroll systems

HR systems

SharePoint

Job description

Hotel Indigo Baltimore Downtown is seeking a part-time Administrative Assistant to support multiple departments. The role emphasizes meticulous calendar management, meeting coordination, travel arrangements, expense processing, and vendor coordination, with a focus on confidentiality and proactive problem solving.

Ideal candidates will have 2–3 years of administrative experience, strong MS Office skills, and the ability to work independently or as part of a team in a fast-paced office