Sales Operations & Invoicing Coordinator

Young Electric Sign Company; Pasadena (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

YESCO is a major sign company seeking a Sales Administrative Assistant in Jurupa, California. The role supports the sales and service teams with job setup, billing, commissions, and customer service to bridge the gap between job creation and invoicing.

Daily duties include generating invoices, processing maintenance quotes, assisting with contract renewals and volume reporting, and ensuring accurate documentation for cross-team workflows.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 3–5 years of relevant administrative experience.
• Proficient in Microsoft Office and ERP systems (NetSuite a plus).
• Familiarity with commission tracking and basic accounting processes.
• Excellent attention to detail and time management.
• Comfortable with multitasking and interdepartmental coordination.

Responsibilities

• Create and manage service job orders, quoted work, and contract renewals.
• Generate and track commission tickets in accordance with company policy.
• Review maintenance jobs for accurate time and material transfers in NetSuite.
• Prepare and send customer invoices; enter billing data into portals.
• Produce estimates and proposals for maintenance and service jobs.
• Support sales staff with job setup, volume reporting, and documentation.
• Maintain accurate records and digital files for service and contract work.
• Perform receptionist duties and support general office functions as needed.
• Communicate across estimating, service, and production departments for updates.

Skills

Attention to detail

Time management

Interdepartmental coordination

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

NetSuite ERP

Job description

YESCO is a major sign company seeking a Sales Administrative Assistant in Jurupa, California. The role supports the sales and service teams with job setup, billing, commissions, and customer service to bridge the gap between job creation and invoicing.

Daily duties include generating invoices, processing maintenance quotes, assisting with contract renewals and volume reporting, and ensuring accurate documentation for cross-team workflows.