Executive Sales Support Specialist

Sysco; Oxnard (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Sysco Oxnard is seeking a Sales Admin to provide direct clerical support to the Vice President of Sales, handling e-mail, travel arrangements, reports, and CRM updates.

The role emphasizes strong MS Office skills, detail orientation, excellent communication, and the ability to balance multiple tasks in a fast-paced environment, with opportunities to support various sales activities and events.

Qualifications

• High School education required.
• Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
• 1-2 years' related administrative experience providing support to an executive-level supervisor.
• 2 years' related administrative experience providing support to an executive-level supervisor preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales e-mail.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and takes messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point-of-Sales (POS) material and flyers
• Run pre-formatted Business Objects tracking, commission, etc reports.
• Create and maintain promotional tracking spreadsheets
• Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions.

Skills

Interpersonal skills

Detail oriented

Multitasking

Communication

Problem solving

Education

High School diploma

Bachelor's degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Job description

Sysco Oxnard is seeking a Sales Admin to provide direct clerical support to the Vice President of Sales, handling e-mail, travel arrangements, reports, and CRM updates.

The role emphasizes strong MS Office skills, detail orientation, excellent communication, and the ability to balance multiple tasks in a fast-paced environment, with opportunities to support various sales activities and events.