Sales & Admin Coordinator — Instapay & Benefits

Compass Group, North America; Chattanooga (TN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector, part of Compass Group, is seeking a detail-oriented administrative assistant to provide clerical support for food service programs. The role involves answering phones, managing confidential files, assisting with HR documents, staffing support, and coordinating with staff, administrators, and parents.

The position offers benefits and opportunities for growth within a large hospitality organization.

Qualifications

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively with co-workers, school personnel, administrators, students' parents and Supervisor.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment and ensure pricing accuracy.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.

Responsibilities

• Answer telephones and direct inquiries in a professional, client-centric manner.
• Maintain confidential personnel files and HR documents.
• Support management in preparing confidential employment and labor relations materials.
• Assist staffing needs when employees are absent.
• Collaborate with school staff, administrators, parents and supervisors.
• Record meals and cash sales; manage computer entries.
• Reconcile daily bank deposits.
• Review and process vendor invoices; verify prices against bids.
• Run monthly vendor statements and reconciliations.
• Prepare state reimbursement claims and assist with reports.
• Attend trainings and safety meetings.
• Keep workspace safe and orderly.

Skills

Telephone support

Records management

Confidential files

Staffing support

Office administration

Communication skills

Tools

Microsoft Office

Job description

Levy Sector, part of Compass Group, is seeking a detail-oriented administrative assistant to provide clerical support for food service programs. The role involves answering phones, managing confidential files, assisting with HR documents, staffing support, and coordinating with staff, administrators, and parents.

The position offers benefits and opportunities for growth within a large hospitality organization.