HR Admin Assistant – Payroll, Vendor & Staffing Support | Instapay

Compass Group USA; Mammoth Lakes (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Instapay (early access to wages)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA in Mammoth Lakes, CA is seeking an Administrative Assistant to support food service programs with clerical functions and records management. You will answer phones, assist management with confidential employment documents, help staff, and maintain accurate student eligibility records for free and reduced lunch programs where applicable.

This role emphasizes reliability, accuracy, and teamwork in a campus or school setting.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.

Job description

Compass Group USA in Mammoth Lakes, CA is seeking an Administrative Assistant to support food service programs with clerical functions and records management. You will answer phones, assist management with confidential employment documents, help staff, and maintain accurate student eligibility records for free and reduced lunch programs where applicable.

This role emphasizes reliability, accuracy, and teamwork in a campus or school setting.