Sales Admin Asst / Group Housing Coordinator

TPG Hotels & Resorts; Providence (RI); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurances

Disability Insurance

Supplemental Life Insurance

Identity Theft Protection

Flexible Spending Accounts

401(k) Retirement Plan

Paid Time Off, Vacation and Holidays

Employee Assistance Program

Hotel Discounts across TPG portfolio

Job summary

TPG Hotels & Resorts is seeking a Sales Coordinator/Group Housing Coordinator to support the hotel’s sales and marketing efforts on-site in Providence. You will assist the sales team with administrative tasks, client communications, and contract preparation, ensuring seamless execution of sales processes.

You will coordinate appointments, prepare proposals, and work with other departments to plan events and room blocks for groups.

Qualifications

• Requires high school diploma; a Bachelor's degree in business, hospitality, or related field is a plus.
• Experience in a similar role within hospitality or hotel environment preferred.
• Proficiency in Microsoft Office Suite and Marriott CI/TY.
• Excellent communication and interpersonal skills.
• Strong organization and multitasking abilities.
• Attention to detail and customer-oriented mindset.
• Ability to work independently and as part of a team.

Responsibilities

• Assist sales team with administrative tasks, client communications, and contract preparation.
• Coordinate sales appointments and meetings with clients.
• Prepare and distribute sales reports and documents.
• Support event planning and coordination for meetings and conferences.
• Create room blocks and reservations for groups/clients.
• Collaborate with banquet, catering, reservations and other departments.
• Maintain an accurate client database and track leads in CI/TY.

Skills

Microsoft Office

Communication

Organizational skills

Customer service

Teamwork

Multitasking

Education

High school diploma or equivalent

Bachelor's degree in business or hospitality

Tools

Microsoft Office Suite

Job description

Job Category: Sales & Marketing

Requisition Number: SALES002706

• Posted : August 17, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Providence, RI 02903, USA

Description

Job Overview

As a Sales Coordinator/ Group Housing Coordinator, you will be responsible for supporting the hotel's sales and marketing efforts by assisting the sales team in various administrative and operational tasks. Your role will involve coordinating sales activities, managing client communications, and ensuring the smooth execution of sales-related processes.

What You'll Be Doing

• Client Communication:
• Respond promptly to inquiries from prospective clients, providing information about the hotel's facilities, services, and rates.
• Maintain ongoing communication with clients, answering questions, and providing necessary assistance.
• Ensure a high level of customer service by addressing client needs and resolving issues promptly and professionally.
• Assist the sales team in preparing sales presentations, proposals, and contracts.
• Coordinate sales appointments and meetings with clients.
• Prepare and distribute sales-related reports and documents.
• Event Coordination:
• Assist in planning and coordinating events, meetings, and conferences held at the hotel.
• Create Room Blocks and reservations for incoming groups or clients.
• Collaborate with other hotel departments (e.g., banquet, catering, reservations) to ensure successful event execution.
• Database Management:
• Maintain an accurate and up-to-date customer database, recording client interactions and preferences.
• Use customer relationship management software (CI/TY) to track leads, sales activities, and client information.
• Administrative Tasks:
• Handle administrative duties such as filing, data entry, and maintaining office supplies.

What You Bring

• High school diploma or equivalent; a bachelor's degree in business, hospitality, or a related field is a plus.
• Previous experience in a similar role, ideally in the hospitality or hotel industry.
• Proficiency in Microsoft Office Suite and Marriott CI/TY.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a customer-oriented mindset.
• Ability to work independently and as part of a team.

Working Conditions & Physical Effort:

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.

Benefits for Full Time employees may include:

• Health, Dental and Vision Insurances
• Disability Insurances
• Supplemental Life Insurances
• Identity Theft Protection
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Paid Time Off, Vacation and Holidays
• Employee Assistance Program
• AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE!

*Benefits vary by location*

Part-Time Benefits Also Available!

EEO/VET/DISABLED

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.