Sales Coordinator

TPG Hotels and Resorts; Boca Raton (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Flexible Spending Accounts

401(k) Retirement Plan

Paid Time Off

Employee Discounts

Job summary

TPG Hotels and Resorts in Boca Raton is seeking a Sales Coordinator to support the sales and marketing teams with administrative tasks, event coordination, and client communications. The role includes preparing proposals, scheduling meetings, and maintaining client data in CI/TY.

Candidates should have strong Microsoft Office skills, hospitality familiarity, keen attention to detail, and the ability to work independently or as part of a team.

Qualifications

• High school diploma or equivalent; a bachelor’s degree is a plus.
• Experience in hospitality or hotel industry preferred.
• Proficiency in Microsoft Office Suite and Marriott CI/TY.
• Excellent communication and interpersonal skills.

Responsibilities

• Respond promptly to inquiries from prospective clients, providing information about facilities, services, and rates.
• Maintain ongoing communication with clients, answering questions and providing assistance.
• Prepare sales presentations, proposals, and contracts for the sales team.
• Coordinate sales appointments and meetings with clients.
• Prepare and distribute sales-related reports and documents.
• Assist in planning and coordinating events, meetings, and conferences.
• Create room blocks and reservations for incoming groups or clients.
• Collaborate with banquet, catering, and reservations to ensure event success.
• Maintain an accurate customer database and track client interactions in CI/TY.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Teamwork

Attention to detail

Independent work

Education

High school diploma

Bachelor's degree in business or hospitality

Tools

Microsoft Office Suite

Marriott CI/TY

Job description

Job Overview

As a Sales Coordinator, you will be responsible for supporting the hotel's sales and marketing efforts by assisting the sales team in various administrative and operational tasks. Your role will involve coordinating sales activities, managing client communications, and ensuring the smooth execution of sales-related processes.

Job Overview

As a Sales Coordinator, you will be responsible for supporting the hotel's sales and marketing efforts by assisting the sales team in various administrative and operational tasks. Your role will involve coordinating sales activities, managing client communications, and ensuring the smooth execution of sales-related processes.

Client Communication

What You'll Be Doing

• Respond promptly to inquiries from prospective clients, providing information about the hotel's facilities, services, and rates.
• Maintain ongoing communication with clients, answering questions, and providing necessary assistance.
• Ensure a high level of customer service by addressing client needs and resolving issues promptly and professionally.

Sales Support

• Assist the sales team in preparing sales presentations, proposals, and contracts.
• Coordinate sales appointments and meetings with clients.
• Prepare and distribute sales-related reports and documents.

Event Coordination

• Assist in planning and coordinating events, meetings, and conferences held at the hotel.
• Create Room Blocks and reservations for incoming groups or clients.
• Collaborate with other hotel departments (e.g., banquet, catering, reservations) to ensure successful event execution.

Database Management

• Maintain an accurate and up-to-date customer database, recording client interactions and preferences.
• Use customer relationship management software (CI/TY) to track leads, sales activities, and client information.

Administrative Tasks

• Handle administrative duties such as filing, data entry, and maintaining office supplies.

What You Bring

• High school diploma or equivalent; a bachelor's degree in business, hospitality, or a related field is a plus.
• Previous experience in a similar role, ideally in the hospitality or hotel industry.
• Proficiency in Microsoft Office Suite and Marriott CI/TY.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a customer-oriented mindset.
• Ability to work independently and as part of a team.

Working Conditions & Physical Effort

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.

Benefits

Benefits for Full Time employees may include:

• Health, Dental and Vision Insurances
• Disability Insurances
• Supplemental Life Insurances
• Identity Theft Protection
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Paid Time Off, Vacation and Holidays
• Employee Assistance Program
• AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE!

*Benefits vary by location*

Part-Time Benefits Also Available!

EEO/VET/DISABLED