Safety Records & Training Coordinator

Legence Corp.; Chantilly (VA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Company-paid health benefits

Paid time off and holidays

401(k) retirement plan

Job summary

Legence Corp. is seeking a Safety Administrative Assistant to provide comprehensive administrative support to the Safety Department, maintaining records, coordinating training, and assisting incident management. The role requires strong organization and attention to detail in a fast-paced environment.

You will schedule meetings, track compliance, manage documentation, and serve as a liaison between staff and the safety team while supporting continuous improvement initiatives and data reporting.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business administration, safety, or a related field preferred.
• 2+ years of administrative support experience, ideally in safety, operations, or a compliance‑focused environment.
• Strong organizational and time management skills with a high attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital filing systems.
• Ability to handle confidential and sensitive information with professionalism.

Responsibilities

• Provide general administrative support to the Safety Department.
• Schedule meetings, safety briefings, and training sessions.
• Prepare presentations, reports, and professional correspondence.
• Maintain organized filing systems (digital and physical).
• Support safety meetings by preparing agendas and taking meeting minutes.
• Maintain and update safety records, logs, and databases.
• Ensure compliance and regulatory documents are organized, current, and accessible.
• Track incident reports, near misses, and corrective action items.
• Follow up on corrective actions to ensure timely completion.
• Assist with the collection and organization of investigation data.
• Support the completion and tracking of workers’ compensation claims.
• Assist with reviewing and organizing vendor prequalification documentation.
• Coordinate employee safety training sessions and onboarding orientations.
• Maintain training records, certifications, and sign-in documentation.
• Monitor required and expiring training and send reminders to employees and leaders.
• Confirm employee participation through sign-in sheets or video completion for Pre-Task Plans.
• Act as a point of contact between employees and the safety team.
• Distribute safety communications, policies, procedures, and departmental updates.
• Track and report key safety performance indicators (KPIs), including incident rates and training completion.
• Assist the safety team with data organization and reporting to support continuous improvement initiatives.

Skills

Administrative support

Organizational skills

Attention to detail

Communication

Confidential information handling

Education

High school diploma

Associate degree

Tools

Microsoft Office

Job description

Legence Corp. is seeking a Safety Administrative Assistant to provide comprehensive administrative support to the Safety Department, maintaining records, coordinating training, and assisting incident management. The role requires strong organization and attention to detail in a fast-paced environment.

You will schedule meetings, track compliance, manage documentation, and serve as a liaison between staff and the safety team while supporting continuous improvement initiatives and data reporting.