Safety Compliance & Records Coordinator

Allied Fire Protection; Pearland (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Allied Fire Protection is seeking a Safety Administrator to support core safety functions including training tracking, compliance documentation, and portal maintenance. This role reports to the Safety Director and handles monthly portal updates, recordkeeping, and vendor follow-through across AFP locations.

The ideal candidate coordinates with training vendors, maintains employee records on safety platforms, and supports the Safety department and related stakeholders with reporting and data

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 years of administrative experience; experience in a safety department is a plus.
• Construction or service experience is a plus.
• Administrative experience is preferred.
• Valid state driver’s license and good driving record.

Responsibilities

• Maintain and update prequalification portal profiles across platforms (ISNetworld, Avetta, HighWire) ensuring timely and accurate submissions.
• Track employee training and certifications company-wide; coordinate with vendors and stakeholders to keep records current.
• Enter new hire information and maintain employee records across safety platforms.
• Compile and organize incident documentation; ensure folders are complete and up to date.
• Compile KPI data in support of the Safety Director and department.
• Coordinate documentation requests from adjusters and carriers.
• Track site-specific information and compliance across AFP locations.

Skills

Excellent written/verbal/presentation

Detail oriented

MS Office (Word/Excel)

PDF creation

Education

High school diploma or GED

Bachelor’s degree preferred

Job description

Allied Fire Protection is seeking a Safety Administrator to support core safety functions including training tracking, compliance documentation, and portal maintenance. This role reports to the Safety Director and handles monthly portal updates, recordkeeping, and vendor follow-through across AFP locations.

The ideal candidate coordinates with training vendors, maintains employee records on safety platforms, and supports the Safety department and related stakeholders with reporting and data