Safety Records & Training Admin

VarcoMac; Chantilly (VA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

VarcoMac in Chantilly, VA, is seeking a Safety Administrative Assistant to provide comprehensive admin and operational support to the Safety Department. The role maintains safety records, coordinates training, tracks compliance activities, and supports incident management, serving as a key liaison between staff and the safety team.

The ideal candidate is highly organized, detail-oriented, and capable of juggling multiple priorities while ensuring accurate documentation and timely follow-up on

Qualifications

• High school diploma or equivalent required; associate degree coursework preferred.
• 2+ years of administrative support experience in safety, operations, or compliance.
• Strong organizational and time management with high attention to detail.
• Proficient in Word, Excel, PowerPoint, Outlook; able to handle confidential information.

Responsibilities

• Provide general administrative support to the Safety Department.
• Schedule meetings, safety briefings, and training sessions.
• Prepare presentations, reports, and professional correspondence.
• Maintain filing systems and support meeting minutes.
• Track incident reports, near-misses, and corrective actions.

Skills

Administrative support

Organizational skills

Communication skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or coursework in business administration, safety, or related field

Tools

Microsoft Office Suite

Digital filing systems

Job description

VarcoMac in Chantilly, VA, is seeking a Safety Administrative Assistant to provide comprehensive admin and operational support to the Safety Department. The role maintains safety records, coordinates training, tracks compliance activities, and supports incident management, serving as a key liaison between staff and the safety team.

The ideal candidate is highly organized, detail-oriented, and capable of juggling multiple priorities while ensuring accurate documentation and timely follow-up on