Safety Operations & Compliance Coordinator

Capital Teams; Jefferson City (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

Capital Teams in Jefferson City, Missouri, seeks a Safety Administrative Coordinator to provide administrative and operational support to the Safety Department, maintaining incident, OSHA, and training records while handling invoicing and onboarding documentation.

You will organize files, assist with audits, process safety invoices in Spectrum, and coordinate with vendors and field staff to keep safety data accurate and accessible.

Qualifications

• High school diploma or equivalent; additional safety/construction/business admin training preferred.
• Previous administrative experience, preferably in construction, safety, transportation, or related industry.
• Strong organizational skills and attention to detail.
• Ability to maintain confidential information; strong written and verbal communication.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Maintain and organize incident reports, photographs, and supporting documentation.
• Collect, review, and file accident reports, witness statements, medical documentation, photographs, and other incident-related records.
• Ensure safety and incident documentation is complete and maintained per company recordkeeping practices.
• Maintain OSHA 300, 300A, and 301 records.
• Maintain safety records, compliance documentation, and supporting files in company systems.
• Prepare, distribute, and maintain Oversize/Overweight (OSOW) permits and supporting documentation.
• Process safety-related invoices through Spectrum and code accurately.
• Coordinate with vendors and internal departments regarding invoice processing and documentation.
• Assist with new-hire safety orientation and onboarding documentation.
• Enter and maintain employee and training information in applicable company systems.
• Maintain orientation and training documentation in the Q Drive.
• Prepare reports and spreadsheets related to safety performance, training, incidents, and compliance activities.
• Assist Safety Department leadership with audits, special projects, reporting, and administrative initiatives.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Education

High School Diploma

Safety/Construction/Business Admin training

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Spectrum or similar construction accounting/ERP software

Job description

Capital Teams in Jefferson City, Missouri, seeks a Safety Administrative Coordinator to provide administrative and operational support to the Safety Department, maintaining incident, OSHA, and training records while handling invoicing and onboarding documentation.

You will organize files, assist with audits, process safety invoices in Spectrum, and coordinate with vendors and field staff to keep safety data accurate and accessible.