Safety Administrator

Farmer Holding Company; Jefferson City (MO); In loco; USD 38.000 - 54.000; Tempo pieno

Descrizione del lavoro

Capital Holding Group in Jefferson City, MO is seeking a capable Safety Administrative Coordinator to provide administrative and operational support to the Safety Department. You will manage incident records, OSHA documentation, onboarding materials, and safety-related invoicing while ensuring accurate filing and compliance.

Responsibilities include maintaining safety files, assisting with audits, preparing permits, processing invoices, and supporting HR onboarding activities.

Competenze

• High school diploma or equivalent is required.
• Prefers additional education in safety, construction, or business administration.
• Experience with Spectrum or ERP software is a plus.
• Experience in safety, compliance, or administrative roles in construction is desirable.

Mansioni

• Maintain and organize incident reports, photographs, and supporting documentation.
• Collect, review, and file accident reports, witness statements, medical documentation, and other records.
• Maintain OSHA 300, 300A, and 301 records and related compliance documents.
• Prepare, distribute, and maintain OSOW permits and supporting documentation.
• Process safety-related invoices through Spectrum.
• Assist with new-hire safety orientation and onboarding documentation.
• Enter and maintain employee and training information in company systems.
• Respond to requests for safety records while maintaining confidentiality.
• Provide general administrative support to the Safety Department.

Conoscenze

Organizational skills

Written communication

Detail-oriented

Multitasking

Formazione

High school diploma or equivalent

Additional education in safety/construction/business

Strumenti

Microsoft Office Suite

Spectrum ERP software

Descrizione del lavoro

Job Details: Job Location: Capital Holding Group - Jefferson City, MO 65101, Position Type: Full Time

Position Summary

The Safety Administrative Coordinator provides administrative and operational support to the Safety Department, helping maintain accurate safety, compliance, incident, permitting, onboarding, and financial records. This position supports day-to-day safety operations by coordinating documentation, maintaining required records, processing safety-related invoices, assisting with new-hire orientation, and ensuring information is organized and readily available.

Essential Duties and Responsibilities

Safety & Incident Administration

• Maintain and organize incident reports, photographs, and supporting documentation in the Q Drive.


• Collect, review, and file accident reports, witness statements, medical documentation, photographs, and other incident-related records.


• Ensure safety and incident documentation is complete, organized, and maintained in accordance with company recordkeeping practices.

OSHA Recordkeeping & Compliance

• Maintain OSHA 300, 300A, and 301 records in accordance with applicable requirements.


• Maintain safety records, compliance documentation, and supporting files within company systems.


• Assist with maintaining accurate and accessible documentation for compliance reviews and audits.

Permits & Regulatory Documentation

• Prepare, distribute, and maintain Oversize/Overweight (OSOW) permits and supporting documentation.


• Ensure permit documentation is properly organized, filed, and readily accessible to operations.


• Assist with maintaining permit and regulatory records as required.

Accounts Payable Support

• Process safety-related invoices through Spectrum.


• Accurately code invoices and obtain appropriate approvals.


• Maintain documentation of safety-related expenditures and invoices.


• Coordinate with vendors and internal departments regarding invoice processing and documentation.

New Hire Onboarding & Orientation

• Assist with new-hire safety orientation and required onboarding documentation.


• Ensure required hiring, OSHA, flagger, and compliance documentation is completed and filed.


• Enter and maintain employee and training information in applicable company systems.


• Submit and process new-hire hours and payroll-related documentation as required.


• Track completion of required onboarding and training assignments.


• Maintain orientation and training documentation in the Q Drive.

Administrative Support

• Maintain organized electronic and physical filing systems.


• Prepare reports and spreadsheets related to safety performance, training, incidents, and compliance activities.


• Maintain training records and support document-retention requirements.


• Assist Safety Department leadership with audits, special projects, reporting, and administrative initiatives.


• Respond to requests for safety records and documentation while maintaining appropriate confidentiality.


• Provide general administrative support to the Safety Department as needed.

Qualifications

• High school diploma or equivalent required; additional education or training in safety, construction, business administration, or a related field preferred.


• Previous administrative experience, preferably within construction, safety, transportation, or a related industry.


• Strong organizational skills and attention to detail.


• Ability to maintain accurate records and handle confidential information appropriately.


• Proficiency with Microsoft Office, including Excel, Word, and Outlook.


• Experience with Spectrum or similar construction accounting/ERP software preferred.


• Ability to manage multiple priorities and work effectively with field employees, supervisors, vendors, and office staff.


• Strong written and verbal communication skills.

Preferred Knowledge & Experience

• Familiarity with OSHA recordkeeping and safety documentation.


• Experience maintaining employee training and compliance records.


• Familiarity with Oversize/Overweight permitting processes.


• General understanding of construction operations and terminology.


• Experience supporting accounts payable or invoice-processing functions.

Work Environment

This position primarily works in an office environment but may interact regularly with field operations, safety personnel, supervisors, and employees. Occasional visits to construction offices, shops, or project locations may be required.