Safety & Compliance Admin Coordinator

Farmer Holding Company; Jefferson City (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

Capital Holding Group in Jefferson City, MO is seeking a capable Safety Administrative Coordinator to provide administrative and operational support to the Safety Department. You will manage incident records, OSHA documentation, onboarding materials, and safety-related invoicing while ensuring accurate filing and compliance.

Responsibilities include maintaining safety files, assisting with audits, preparing permits, processing invoices, and supporting HR onboarding activities.

Qualifications

• High school diploma or equivalent is required.
• Prefers additional education in safety, construction, or business administration.
• Experience with Spectrum or ERP software is a plus.
• Experience in safety, compliance, or administrative roles in construction is desirable.

Responsibilities

• Maintain and organize incident reports, photographs, and supporting documentation.
• Collect, review, and file accident reports, witness statements, medical documentation, and other records.
• Maintain OSHA 300, 300A, and 301 records and related compliance documents.
• Prepare, distribute, and maintain OSOW permits and supporting documentation.
• Process safety-related invoices through Spectrum.
• Assist with new-hire safety orientation and onboarding documentation.
• Enter and maintain employee and training information in company systems.
• Respond to requests for safety records while maintaining confidentiality.
• Provide general administrative support to the Safety Department.

Skills

Organizational skills

Written communication

Detail-oriented

Multitasking

Education

High school diploma or equivalent

Additional education in safety/construction/business

Tools

Microsoft Office Suite

Spectrum ERP software

Job description

Capital Holding Group in Jefferson City, MO is seeking a capable Safety Administrative Coordinator to provide administrative and operational support to the Safety Department. You will manage incident records, OSHA documentation, onboarding materials, and safety-related invoicing while ensuring accurate filing and compliance.

Responsibilities include maintaining safety files, assisting with audits, preparing permits, processing invoices, and supporting HR onboarding activities.