Safety, Health, & Claims Administrative Assistant

Mge Underground Inc; Yuba City (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Vacation Time

Company Holidays

Ergonomic Equipment

Team Events

Career Development

Employee Assistance Program

Job summary

MGE Underground is seeking a Safety, Health, & Claims Administrative Assistant to support the department with a proactive, team-oriented approach. You will handle administrative duties, assist with property damage claims, and maintain safety databases, ensuring accurate documentation and timely communications.

This on-site role runs Monday–Friday, 7:00 a.m. to 3:30 p.m., with a focus on accuracy, confidentiality, and strong customer service as part of our safety and claims team at our Paso

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of verifiable administrative or assistant experience.
• Associate degree preferred.

Responsibilities

• Provide administrative support for the Safety, Health & Claims Department.
• Assist in management of property damage claims with customer service.
• Organize and update safety databases and documentation (digital or hard copies).
• Communicate safety information to field personnel and document interactions.
• Schedule meetings and appointments; assist with incident investigations and special projects.

Skills

Microsoft Office Suite

Excel

Time Management

Multi-tasking

Attention to Detail

Communication

Organizational Skills

Learning Software

Independent Working

Instructions Following

Driver's License

Education

High School Diploma or GED

Associate degree

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Core Values

Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact

The Safety, Health, & Claims Administrative Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. This role will be providing administrative support for the Safety, Health, & Claims Department. To be successful in this position, the Administrative Assistant must have a strong desire to be proactive, self-motivated, and be able to work well both independently and with a team.

The schedule for this position is Monday – Friday 7:00 a.m. – 3:30 p.m.

How You Will Contribute

• Provide administrative support for all areas within the Safety, Health & Claims Department.
• Assist in the management of all property damage claims providing exceptional customer service in all interactions.
• Organize, compile, and update safety database(s) and documentation (digital and/or hard copies).
• Assist in tracking, inspecting, and collecting data as it relates to field equipment and assets: 4- Gas air monitors, firefighting equipment, first aid equipment, live-line tools, rubber goods, fall protection, etc.
• Assist with the dissemination of critical information to field personnel as needed and document such interactions
• Organize and facilitate meetings and appointments as needed
• Assist with incident response, investigations and special projects as needed
• Provide general support both internally and externally by answering questions and requests regarding the Safety, Health and Claims Department
• Carry out administrative duties including but not limited to filing, typing, copying, scanning etc.
• Maintain a polite and professional manner when communicating via phone, e-mail, and mail
• Handle sensitive information in a confidential manner
• Perform other job-related duties as assigned and as needed by the department
• Travel/visits to various project field locations as required

What You Bring to the Table

• Knowledge of proper use of equipment, materials and supplies used in an office environment.
• Proficiency in Microsoft Office Suite – Intermediate Excel skills required.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to learn company software, programs, and processes.
• Ability to work with minimal direction and complete daily activities according to work schedule.
• Ability to understand and follow both written and verbal instructions.
• Valid Class C Driver’s License with a clean driving record.

Your Prior Experience

• Required: High School Diploma or GED equivalent
• Desired: Associate degree in related field
• Required: Minimum 2 years of verifiable administrative or assistant experience

Our Competitive Package

Pay: $24.00 - $28.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk and working on a computer for a prolonged period of time. You must be able to lift up to 15 pounds at a time.

*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.