Human Resources Assistant

mgeunderground; Paso Robles (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

401K

Vacation leave

Ergonomic equipment

Employee recognition events

Career development opportunities

Employee assistance program

Job summary

MGE Underground is seeking an HR Assistant in Paso Robles, CA to support administrative HR tasks, onboarding, verifications, I-9 compliance, and file management. This role emphasizes accurate, confidential recordkeeping and regulatory adherence.

You will handle onboarding for union and non-union workers, DOT verifications, audits, and HRIS updates while coordinating with supervisors and JATC. A strong 2+ year admin background and solid MS Office skills are preferred.

Qualifications

• High School Diploma or GED.
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent verbal and written communication, with ability to maintain confidentiality.

Responsibilities

• Process union onboarding, document collection, and data entry.
• Initiate and review pre-employment requirements (background checks, motor vehicle records).
• Complete and verify I-9 forms; maintain I-9 records and audits.
• Coordinate JATC correspondence and filing with employees and supervisors.
• Process union referrals not selected for hire and complete required paperwork.
• Complete DOT employment verifications for DOT-regulated employees.
• Follow up with non-union new hires after onboarding completion.
• Maintain and update employment records in the HRIS system.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Provide general support across HR functions and processes.
• Perform additional job-related duties as assigned.

Skills

Microsoft Office Proficiency

Communication Skills

Discretion & Confidentiality

Critical Thinking

Education

High School Diploma or GED

Tools

HRIS

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Our Core Values Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact

The Human Resources Assistant provides administrativesupport for HRfunctions, including uniononboarding, employmentverifications, compliancedocumentation, and employeefile management. Thisrole ensures accurateprocessing of employmentrecords, maintains I-9 compliance, coordinatesaudits, and supportsdaily HR operationswhile maintaining confidentialityand regulatory compliance. The schedule for this position is Monday – Friday 7:00 a.m. – 3:30 p.m.

How You Will Contribute

• Process union new hire onboarding, including document collection, file management, and data entry into relevant systems. Assist with non-union onboarding as needed.
• Initiate and review pre-employment requirements (e.g., background checks, motor vehicle records, and employment verifications).
• Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
• Communicate Joint ApprenticeshipTraining Committee (JATC) correspondence via emailto the appropriateemployees and supervisors, and ensure allcorrespondence is properlyfiled and maintainedfor recordkeeping.
• Process union referrals that are not selected for hire, including completing required paperwork and documentation.
• Complete Department of Transportation (DOT) employment verifications for DOT-regulated employees.
• Conduct follow-up calls with non-union new hires after successful onboarding completion.
• Assist in filing all employee documents sent to HR from various departments.
• Maintain and update employment records in the HRIS system.
• Ensure confidential and accurate recordkeeping of employment files.
• Conduct annual auditsof hard copyand electronic filesto ensure recordsare accurate, complete, and up todate.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Provide general support across HR functions and processes.
• Perform additional job-related duties as assigned.

What You Bring to the Table

• Proficient in Microsoft Office Suites (Outlook, Word, Excel)
• Excellent verbal and written communication skills, with the ability to communicate in a concise, professional, and timely manner.
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
• Critical thinking skills – using logic to identify alternative solutions, conclusions, or approaches to problems.
• Proficiency with or the ability to quickly learn HRIS and other Human Resources systems.

Your Prior Experience

• High School Diploma or GED equivalent
• Minimum 2 years of administrative experience.

Our Competitive Package

Pay: $25.00 -$28.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.