Project Administrative Assistant

Mge Underground Inc; San Jose (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

401K

Vacation accruals + holidays

Ergonomic equipment

Employee engagement events

Job summary

MGE Underground is seeking an Administrative Assistant to support the Project Management Department in a full-time, on-site role. You will manage schedules, coordinate orders, and oversee project documentation to ensure accuracy and timely delivery.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to learn new software quickly. This role offers comprehensive benefits and opportunities for growth within a growing utility infrastructure contractor.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• 1 year of administrative or assistant experience preferred.
• Basic knowledge of construction practices preferred.

Responsibilities

• Provide administrative support for the Project Management Department.
• Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
• Assist with Work in Progress (WIP) reporting.
• Maintain and submit schedules to appropriate clients.
• Update necessary tracking systems to ensure project and program status is accurate.
• Work with PM team to facilitate and track project information and closeout documentation.
• Support program-specific duties as assigned.

Skills

Time management

Written communication

Verbal communication

Organizational skills

Learning new software

Education

High School Diploma or GED

Associate degree

1 year admin/assistant experience

Construction knowledge (basic)

Tools

Microsoft Office Suite

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Core Values

Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact

The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation. This position will work closely with all team members and collaborate with various departments across the organization, and must have a strong desire to be proactive and create a positive experience for others.

How You Will Contribute

• Provide administrative support for all areas within the Project Management department.
• Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
• Assist with Work in Progress (WIP) reporting.
• Maintain and submit schedules to appropriate clients.
• Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy.
• Work with the project management team to facilitate and track project information and closeout documentation.
• Support program-specific duties as assigned.

What You Bring to the Table

• Proficient in Microsoft Office Suite
• Excellent time management skills and attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to learn company software, programs, and processes in a timely manner

Your Prior Experience

• Required: High School Diploma or GED equivalent
• Desired: Associate degree in related field
• Preferred: 1 year of verifiable administrative or assistant experience
• Preferred: Basic knowledge of construction practices and procedures

Our Competitive Package

Pay: $25.00 - $29.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk and working on a computer for a prolonged period of time. You must be able to lift up to 15 pounds at a time. *Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.