Human Resources Assistant

MGE Underground, Inc.; Paso Robles (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

401K

Vacation and holidays

Ergonomic equipment

Team events

Learning & development

Employee assistance program

Job summary

MGE Underground, Inc. is hiring a Human Resources Assistant to provide administrative support for HR functions, maintain confidential records, and ensure compliance with employment laws.

The role includes processing onboarding, verifications, audits, and I-9 administration in a Monday–Friday, daytime schedule. Join a growing California-based utility infrastructure contractor with a strong benefits package, including medical, dental, vision, 401K, vacation, and professional development

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of administrative experience.

Responsibilities

• Process union onboarding, including document collection and data entry.
• Initiate and review pre-employment requirements (background checks, motor vehicle records, verifications).
• Complete and verify I-9 forms; conduct monthly and annual audits.

Skills

MS Office

Communication

Confidentiality

Critical thinking

HRIS

Education

High School Diploma or GED

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make An Impact

The Human Resources Assistant provides administrative support for HR functions, including union onboarding, employment verifications, compliance documentation, and employee file management. This role ensures accurate processing of employment records, maintains I-9 compliance, coordinates audits, and supports daily HR operations while maintaining confidentiality and regulatory compliance. The schedule for this position is Monday – Friday 7:00 a.m. – 3:30 p.m.

How You Will Contribute

• Process union new hire onboarding, including document collection, file management, and data entry into relevant systems. Assist with non-union onboarding as needed.
• Initiate and review pre-employment requirements (e.g., background checks, motor vehicle records, and employment verifications).
• Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
• Communicate Joint Apprenticeship Training Committee (JATC) correspondence via email to the appropriate employees and supervisors, and ensure all correspondence is properly filed and maintained for recordkeeping.
• Process union referrals that are not selected for hire, including completing required paperwork and documentation.
• Complete Department of Transportation (DOT) employment verifications for DOT-regulated employees.
• Conduct follow-up calls with non-union new hires after successful onboarding completion.
• Assist in filing all employee documents sent to HR from various departments.
• Maintain and update employment records in the HRIS system.
• Ensure confidential and accurate recordkeeping of employment files.
• Conduct annual audits of hard copy and electronic files to ensure records are accurate, complete, and up to date.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Provide general support across HR functions and processes.
• Perform additional job-related duties as assigned.

What You Bring to the Table

• Proficient in Microsoft Office Suites (Outlook, Word, Excel)
• Excellent verbal and written communication skills, with the ability to communicate in a concise, professional, and timely manner.
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
• Critical thinking skills – using logic to identify alternative solutions, conclusions, or approaches to problems.
• Proficiency with or the ability to quickly learn HRIS and other Human Resources systems.

Your Prior Experience

• High School Diploma or GED equivalent
• Minimum 2 years of administrative experience.

Our Competitive Package

Pay: $25.00 -$28.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. *Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• This role may require:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.