Project Management Coordinator

mgeunderground; San Jose (CA); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Paid holidays

Monitors and ergonomic equipment

Birthday celebrations

Career development opportunities

Employee Assistance Program

Job summary

MGE Underground is seeking a Project Management Coordinator to support project managers and field crews across California. You will manage project documentation, scheduling, and client communications while coordinating with internal teams and outside agencies to ensure timely construction.

Ideal candidates have strong organizational skills, proficiency with Word/Excel, and the ability to travel to job sites. This is an on-site role supporting a growing utility infrastructure contractor.

Qualifications

• Required: High School Diploma or GED or equivalent.
• Preferred: Associate's or Bachelor's Degree in a related field.
• Preferred: 1–2 years of Construction Administration or related experience.
• Proficient in Word/Excel and able to learn new software.
• Valid Class C Driver’s License without restrictions.

Responsibilities

• Travel to job sites as needed to support projects.
• Review job packs and confirm readiness for construction.
• Mark out and submit USA tickets and site survey requests.
• Notify government agencies regarding planned work.
• Assist with inventory, deliveries, and tracking of materials.
• Coordinate subcontractor services and site logistics.
• Support pre-construction activities and scheduling.
• Review drawings and crew instructions; communicate with clients and teams.

Skills

Microsoft Word

Microsoft Excel

HCSS Heavy Job

Communication skills

Time management

Education

High School Diploma or GED

Associate's or Bachelor's Degree

Tools

HCSS Heavy Job Field Management Software

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Core Values

Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact

The key responsibilities of a Project Management Coordinator will be to work with project managers and field crews to provide project support and ensure that projects are being completed accurately and in a timely manner. This position will be hands‑on in the various phases of assigned projects, requiring a high level of skill in time management and multi‑tasking. Coordination with internal departments, customers, and outside agencies with extreme attention to detail is essential to be successful in this role.

How You Will Contribute

• Travel as needed to visit job sites throughout the county.
• Review job packs and confirm upcoming jobs are clearedand ready for construction.
• Mark out & submit USA tickets and site survey requests.
• Notify relevant government agencies regarding applicable planned work.
• Assist with inventory and deliveries.
• Assist with tracking of materials, subcontractors, and expenses.
• Gather close‑out documentation from the field, compile and submit as‑builts/completion packs to clients.
• Support close‑out documents, including maps, plans, diagrams, anddrawings.
• Coordinate necessary subcontractor services (traffic control, cranes, saw cutters, pavers, etc.), laydown yards, approved dump sites, etc., needed for jobs.
• Support pre‑construction activities, including all dependencies to set up jobs for a timely construction start.
• Review job packs and confirm upcoming jobs are clearedand ready for construction.
• Review and interpret construction drawings and crew instructions.
• Communicate with clients, government agencies, customers, and all internal departments involved with projects regarding project plan and schedule adherence.
• Coordinate and schedule work based on project management directions.

What You Bring to the Table

• The ability to work weekends and overtime on an as-needed basis.
• Proficient in Microsoft Word and Excel.
• Ability to quickly learn and utilize HCSS Heavy Job Field Management Software.
• Ability to work independently and complete daily activities according to work schedule.
• Excellent communication skills, both verbal and written.
• Valid Class C Driver’s License with no driving restrictions.

Your Prior Experience

• Required:High School Diploma or GED equivalent.
• Preferred: Associate's or Bachelor's Degree in a related field.
• Preferred: 1-2 years of Construction Administration or related experience, preferably in the construction utility industry.

Our Competitive Package

Pay: $32.00 to $37.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk working on a computer for a prolonged period of time. You must be able to lift 15 pounds at a time. *

*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.