Human Resources Assistant

Mge Underground Inc

Paso Robles (CA)

On-site

USD 71,635,200 - 80,231,424

Full time

14 days+

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Benefits offered by this job

Medical, dental, vision, and life보험

401K

Vacation and holidays

Ergonomic equipment

Employee recognition events

Job summary

MGE Underground Inc is seeking an HR Assistant to support HR functions at our Paso Robles headquarters. The role handles onboarding, verifications, I-9 processing, and maintaining confidential employee records. It requires strong communication, discretion, and the ability to audit records to ensure compliance.

The position operates Monday–Friday, with on-site work from 7:00 a.m. to 3:30 p.m., and offers competitive pay and benefits as part of our HR team.

Qualifications

Proficient in Microsoft Office Suites (Outlook, Word, Excel).
Excellent verbal and written communication skills.
Ability to maintain discretion, diplomacy, and confidentiality.
Critical thinking with problem-solving ability.
Ability to learn HRIS and other HR systems quickly.

Responsibilities

Process union new hire onboarding, document collection, file management, and data entry.
Initiate and review pre-employment requirements (background checks, motor vehicle records, verifications).
Complete and verify I-9 forms; maintain I-9 records and audits.
Manage JATC correspondence and proper record filing.
Process union referrals not selected for hire and complete paperwork.
Perform DOT employment verifications for DOT-regulated employees.
Follow up with non-union hires after onboarding completion.
Assist in filing employee documents and maintain HRIS records.
Ensure confidential and accurate recordkeeping; conduct annual audits.

Skills

MS Office proficient

Verbal & written communication

Discretion & confidentiality

Critical thinking

HRIS systems

Education

High School Diploma or GED

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Our Core Values

How You Can Make an Impact

The Human Resources Assistant provides administrative support for HR functions, including union onboarding, employment verifications, compliance documentation, and employee file management. This role ensures accurate processing of employment records, maintains I-9 compliance, coordinates audits, and supports daily HR operations while maintaining confidentiality and regulatory compliance. The schedule for this position is Monday – Friday 7:00 a.m. – 3:30 p.m.

How You Will Contribute

Process union new hire onboarding, including document collection, file management, and data entry into relevant systems. Assist with non-union onboarding as needed.
Initiate and review pre-employment requirements (e.g., background checks, motor vehicle records, and employment verifications).
Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
Communicate Joint ApprenticeshipTraining Committee (JATC) correspondence via emailto the appropriateemployees and supervisors, and ensure allcorrespondence is properlyfiled and maintainedfor recordkeeping.
Process union referrals that are not selected for hire, including completing required paperwork and documentation.
Complete Department of Transportation (DOT) employment verifications for DOT-regulated employees.
Conduct follow-up calls with non-union new hires after successful onboarding completion.
Assist in filing all employee documents sent to HR from various departments.
Maintain and update employment records in the HRIS system.
Ensure confidential and accurate recordkeeping of employment files.
Conduct annual auditsof hard copyand electronic filesto ensure recordsare accurate, complete, and up todate.
Ensure compliance with federal, state, and local employment laws and regulations.
Provide general support across HR functions and processes.
Perform additional job-related duties as assigned.

What You Bring to the Table

Proficient in Microsoft Office Suites (Outlook, Word, Excel)
Excellent verbal and written communication skills, with the ability to communicate in a concise, professional, and timely manner.
Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
Critical thinking skills – using logic to identify alternative solutions, conclusions, or approaches to problems.
Proficiency with or the ability to quickly learn HRIS and other Human Resources systems.

Your Prior Experience

High School Diploma or GED equivalent
Minimum 2 years of administrative experience.

Our Competitive Package

Pay: $25.00 -$28.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

Medical, dental, vision, and life insurance.
401K
Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
Employer-sponsored learning/career development opportunities and conferences/seminars.
Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment.

*This role may require: