Safety Administrator (HE LLC)

Hanley Energy Group; Ashburn (VA); On-site; USD 35,000 - 48,000; Full time

Job summary

Hanley Energy Group seeks a Safety Admin to support its Safety Department, ensuring OSHA and NFPA 70E standards across the US region. The role emphasizes administrative and operational tasks to reinforce a strong safety culture.

Responsibilities include conducting new hire safety orientations, maintaining documentation, training support, and assisting in safety metric reporting and audit preparation. A strong communicator with organizational skills is essential.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams).
• Familiarity with Smartsheet or similar PM tools is a plus.
• 1–3 years of safety experience preferred.
• Valid driver’s license for travel.
• Strong organizational and recordkeeping skills.
• Excellent verbal and written communication.

Responsibilities

• Conduct and document new hire safety orientations.
• Maintain orientation materials and ensure regulatory compliance.
• Schedule, prepare, and track safety training programs.
• Support document control and safety system updates.
• Monitor PPE and safety equipment inventory.
• Collect and update safety metrics and prepare reports.

Skills

Organizational skills

Recordkeeping

Verbal communication

Written communication

Time management

Attention to detail

Proactive/problem-solving

Education

High school diploma or GED

Tools

Microsoft Office 365

Smartsheet

Job description

The Safety Admin supports the Hanley Energy Electrical LLC Safety Department by conducting safety orientations, maintaining safety documentation, and supporting ongoing training and reporting. This role provides essential administrative and operational assistance to ensure adherence to OSHA, NFPA 70E, and company safety standards across the US region.Key ResponsibilitiesOrientation & Employee Training SupportConduct and document new hire safety orientation for employees and subcontractors.Maintain current orientation materials and ensure compliance with federal, state, and local requirements.Safety Administrative & Compliance SupportAssist with scheduling, preparing, and tracking safety training programs.Support document control, filing, and safety system updates (e.g., Smartsheet, Microsoft 365).Help prepare communications, reports, and audit documentation.Safety Material & Equipment MonitoringTrack inventory and coordinate purchasing of PPE, first aid materials, and other safety equipment.Safety Metrics, Reporting & Data ManagementCollect and update data for safety metrics including incident reports, inspections, orientations, training logs, and leading indicators.Assist with reporting as needed.Identify recurring issues and support corrective action follow-up.QualificationsHigh school diploma or GED required.Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams).Familiarity with Smartsheet or similar project management tools is a plus.Working knowledge of OSHA and NFPA 70E (training can be provided).Valid driver’s license for travel to customer sites as needed.1–3 years of safety experience preferred, but not required, in construction, electrical contracting, manufacturing, or similar industrial settingsPrevious electrical experience preferred but not required.SkillsStrong organizational and recordkeeping skills.Professional verbal and written communication skills.Collaborative mindset with willingness to assist across functions.Initiative and a proactive approach to problem-solving.Ability to manage time and adapt to changing priorities.Commitment to reinforcing a strong safety culture.Strong attention to detail and ability to manage multiple tasks simultaneously.Physical RequirementsWork will primarily be performed in an office setting using a computer, but there could be long periods of standing.Ability to lift to 25 lbs. for safety equipment handling.