Safety Administrator

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive pay range

Career development and progression

401(k) plan with company match

PTO and paid holidays

Medical, dental, vision, and life ins.

Employee Assistance Program

Employee referral incentives

Job summary

KODIAK Construction Recruiting & Staffing is seeking a Safety Administrator to support the Safety Department with compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration. The role focuses on organizing complex information, solving problems, and proactively identifying safety or compliance issues.

The ideal candidate will have 3–5 years of administrative experience, a safety-oriented background, and strong organizational and

Qualifications

• 3–5 years of progressively responsible administrative experience, preferably supporting safety, workers’ compensation, claims management, compliance, construction, human resources, or a related function.
• High school diploma or equivalent; associate degree or higher preferred in business administration, safety, HR, risk management, or related field.
• Experience administering or supporting a safety LMS, including training assignment, records maintenance, completion monitoring, and compliance reports.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to coordinate and collaborate with employees, managers, customers, vendors, and external partners.
• Problem-solving mindset with the ability to connect information and elevate concerns.
• Strong communication, proofreading, and administrative skills.
• Proficiency with Microsoft Office applications and business systems.

Responsibilities

• Coordinate safety programs, training, documentation, and compliance activities across the organization.
• Maintain safety, incident, workers’ compensation, training, and compliance records with high accuracy and confidentiality.
• Support workers’ compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting.
• Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion.
• Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and partners to gather information and resolve issues.
• Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and red flags.
• Administer safety-related systems, customer compliance portals, and learning management programs.

Skills

Administrative experience

Safety administration

Documentation management

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate degree or higher in related field

Tools

Microsoft Office

Job description

Job Description

At our client, safety is more than a requirement—it’s a core value. We are seeking a detail-oriented, proactive Safety Administrator to support our Safety Department through compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration. This role is ideal for someone who enjoys organizing complex information, solving problems, building relationships, and helping identify issues before they become larger safety or compliance concerns.

Who We Are

Our client is deeply committed to its people, culture, and continued growth. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, the company takes pride in the quality and expertise of its teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, our client has been dedicated to delivering comprehensive solutions and unmatched service to commercial customers, earning a reputation as a trusted contractor in the industry.

Perks Of Joining Our Client

• Competitive pay range of $25/hr–$35/hr
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision, and disability benefits
• Employee Assistance Program
• Employee referral incentives

A Day In The Life

• Coordinate safety programs, training, documentation, and compliance activities across the organization.
• Maintain safety, incident, workers’ compensation, training, and compliance records with a high degree of accuracy and confidentiality.
• Support workers’ compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting.
• Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion.
• Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and other partners to gather information and resolve issues.
• Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and other red flags before they become a problem.
• Administer safety-related systems, customer compliance portals, and learning management programs.

You Should Have

• 3–5 years of progressively responsible administrative experience, preferably supporting safety, workers’ compensation, claims management, compliance, construction, human resources, or a related function.
• High school diploma or equivalent required; an associate degree or additional education in business administration, safety, human resources, risk management, or a related field preferred.
• Experience administering or supporting a safety learning management system (LMS), including assigning training, maintaining employee records, monitoring completion, and generating compliance reports.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to coordinate and collaborate effectively with employees, managers, customers, vendors, and external partners.
• Problem-solving mindset with the ability to connect information, recognize issues, and elevate concerns appropriately.
• Strong communication, proofreading, and administrative skills.
• Proficiency with Microsoft Office applications and business systems.

Preferred Qualifications

• Experience supporting safety, compliance, or risk management programs in construction, manufacturing, utilities, field services, or a related industry.
• Familiarity with OSHA recordkeeping, workers’ compensation administration, contractor compliance, or safety management systems.
• OSHA 10 or OSHA 30 certification is a plus.

EOE M/W/Disability/Vets