Safety Administrator

Hanley Energy, LLC; Ashburn (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Hanley Energy Electrical LLC is seeking a Safety Admin to support the Safety Department across the US. You will conduct new hire safety orientations, maintain training materials, and assist with reporting and audits. The role emphasizes documentation, compliance with OSHA/NFPA 70E, and coordination of safety training and procurement of PPE.

Travel to customer sites may be required. Strong organizational skills and proficiency with Microsoft 365 and Smartsheet are essential for success in this

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams).
• Familiarity with Smartsheet or similar project management tools is a plus.
• Working knowledge of OSHA and NFPA 70E (training can be provided).
• Valid driver’s license for travel to customer sites as needed.
• 1–3 years of safety experience preferred, but not required, in construction, electrical contracting, manufacturing, or similar industrial settings
• Previous electrical experience preferred but not required.

Responsibilities

• Conduct safety orientations and documentation for new hires and subcontractors.
• Maintain current orientation materials to comply with federal, state and local requirements.
• Schedule, prepare, and track safety training programs.
• Support document control, filing, and safety system updates (e.g., Smartsheet, Microsoft 365).
• Assist with communications, reports, and audit documentation.
• Track inventory and coordinate purchasing of PPE and safety equipment.
• Collect and update data for safety metrics including incident reports and logs.
• Assist with reporting and identify recurring issues for corrective action.

Skills

Organizational skills

Recordkeeping

Verbal communication

Written communication

Collaboration

Proactive problem solving

Time management

Attention to detail

Education

High school diploma or GED

Tools

Microsoft 365

Smartsheet

Job description

The Safety Admin supports the Hanley Energy Electrical LLC Safety Department by conducting safety orientations, maintaining safety documentation, and supporting ongoing training and reporting. This role provides essential administrative and operational assistance to ensure adherence to OSHA, NFPA 70E, and company safety standards across the US region.

Key Responsibilities

• Orientation & Employee Training Support
• Conduct and document new hire safety orientation for employees and subcontractors.
• Maintain current orientation materials and ensure compliance with federal, state, and local requirements.
• Safety Administrative & Compliance Support
• Assist with scheduling, preparing, and tracking safety training programs.
• Support document control, filing, and safety system updates (e.g., Smartsheet, Microsoft 365).
• Help prepare communications, reports, and audit documentation.
• Safety Material & Equipment Monitoring
• Track inventory and coordinate purchasing of PPE, first aid materials, and other safety equipment.
• Safety Metrics, Reporting & Data Management
• Collect and update data for safety metrics including incident reports, inspections, orientations, training logs, and leading indicators.
• Assist with reporting as needed.
• Identify recurring issues and support corrective action follow-up.

Job Qualifications

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams).
• Familiarity with Smartsheet or similar project management tools is a plus.
• Working knowledge of OSHA and NFPA 70E (training can be provided).
• Valid driver’s license for travel to customer sites as needed.
• 1–3 years of safety experience preferred, but not required, in construction, electrical contracting, manufacturing, or similar industrial settings
• Previous electrical experience preferred but not required.

Skills

• Strong organizational and recordkeeping skills.
• Professional verbal and written communication skills.
• Collaborative mindset with willingness to assist across functions.
• Initiative and a proactive approach to problem-solving.
• Ability to manage time and adapt to changing priorities.
• Commitment to reinforcing a strong safety culture.
• Strong attention to detail and ability to manage multiple tasks simultaneously.

Physical Requirements

• Work will primarily be performed in an office setting using a computer, but there could be long periods of standing.
• Ability to lift to 25 lbs. for safety equipment handling.