Safety Admin

DeWitt Transportation Services of Guam; Tamuning (GU); On-site; USD 42,000 - 60,000; Full time

Job summary

DeWitt Transportation Services of Guam seeks an experienced EHS Administrative Coordinator to maintain and organize safety records, support audits, and track compliance metrics. You will coordinate workers’ compensation processes with HR, insurers, and medical providers while supporting return-to-work initiatives.

The role requires 2–4 years in an administrative, operations, safety or coordination position, with preference for experience in logistics or transportation environments.

Qualifications

• 2-4 years in an administrative, operations, safety or coordination role.
• Experience with an EHS logistics, transportation, warehousing, moving, construction or similar environment preferred.
• Experience maintaining confidential records and tracking compliance related documentation.

Responsibilities

• Maintain up-to-date EHS records including SDS, incident reports, inspection logs, training records and certifications.
• Organize and review safety files for internal audits and regulatory inspections.
• Track safety metrics such as recordable incidents, near misses, training completion and corrective actions.
• Prepare concise safety reports for management on a periodic basis.
• Assist with administrative coordination of Workers’ Compensation claims with HR, insurers and medical providers.
• Support return-to-work and modified-duty documentation and coordination.

Skills

Administrative coordination

Safety compliance

OSHA knowledge

Recordkeeping

Communication skills

Job description

• Maintain accurate and up-to-date environmental, health, and safety (EHS) records, including Safety Data Sheets (SDS), incident reports, inspection logs, training records, and certifications.
• Organize, maintain, and periodically review safety files to ensure readiness for internal audits and regulatory inspections.
• Track safety and compliance metrics, including recordable incidents, near misses, training completion rates, and corrective actions.
• Prepare concise weekly, monthly, and other periodic safety reports for management.
• Assist with the administrative coordination of Workers’ Compensation claims, working with Human Resources, insurance representatives, medical providers, and management as appropriate.
• Assist with documentation and coordination of return-to-work and modified-duty programs.

Training & Program Coordination

• Schedule and coordinate new-hire safety orientations and ensure required acknowledgments, training records, and supporting documentation are properly maintained.
• Maintain the company safety training calendar and monitor certification and training expiration dates.
• Coordinate required training and recertification, including forklift, First Aid/CPR, Hazard Communication (HazCom), and other applicable safety training.
• Provide administrative support for the Safety Committee, including preparing meeting agendas, documenting meeting minutes, maintaining records, and tracking assigned corrective or action items through completion.
• Assist management with communicating safety policies, procedures, and workplace safety initiatives to employees.

Field & Operational Safety Support

• Conduct routine workplace and facility walkthroughs to identify and document potential safety concerns.
• Assist with periodic inspections of safety equipment and supplies, including fire extinguishers, eyewash stations, first-aid kits, and PPE, and maintain applicable inspection logs.
• Support incident investigations by collecting employee statements, organizing documentation and evidence, and maintaining centralized files for incidents and corrective actions.
• Monitor outstanding safety concerns and corrective actions and follow up with appropriate departments regarding completion.
• Maintain inventory and coordinate purchasing of Personal Protective Equipment (PPE) and other safety-related supplies, while monitoring usage and applicable budget requirements.
• Promote a positive workplace safety culture by encouraging employee awareness, participation, and compliance with established safety practices.

Qualifications

• 2-4 years in an administrative, operations, safety or coordination role
• Previous experience with an EHS logistics, transportation, warehousing, moving, construction or similar operational environment preferred
• Experience maintaining confidential records and tracking compliance related documentation

Safety Knowledge

• Basic working knowledge of workplace safety practices and applicable OSHA requirements.
• General understanding of workplace injury reporting, incident documentation, safety inspections, and corrective-action tracking.
• Familiarity with Workers’ Compensation administration is preferred.

Administrative & Organizational Skills

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain organized electronic and physical records.
• Ability to manage multiple assignments, deadlines, and follow-up items simultaneously.
• Ability to handle sensitive and confidential information appropriately.

Communication & Interpersonal Skills

• Strong written and verbal communication skills.
• Ability to communicate professionally and effectively with employees, supervisors, management, vendors, medical providers, and outside business partners.
• Comfortable working with employees in both office and operational/field environments.
• Ability to work independently while effectively collaborating with Human Resources, Operations, and Management.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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