Safety Admin

DeWitt Guam, LLC.; Tamuning (GU); On-site; USD 42,000 - 66,000; Full time

Job summary

DeWitt Guam, LLC. is seeking an administrative safety coordinator in Tamuning, Guam. The role focuses on maintaining EHS records, supporting audits and regulatory inspections, and tracking safety metrics to ensure compliance and continuous improvement.

The position will coordinate safety training, assist with Workers’ Compensation processes, and support return-to-work initiatives, while promoting a safe work environment across office and field operations.

Qualifications

• 2-4 years in an administrative, operations, safety or coordination role.
• Experience maintaining confidential records and tracking compliance related documentation.
• Familiarity with OSHA requirements and workplace safety practices.

Responsibilities

• Maintain accurate and up-to-date EHS records (SDS, incident reports, inspections, training, certifications).
• Organize safety files for internal audits and regulatory inspections.
• Track safety metrics (recordable incidents, near misses, training completion, corrective actions).
• Prepare weekly and monthly safety reports for management.
• Assist with Workers’ Compensation claims coordination and return-to-work programs.
• Coordinate safety training (new-hire orientations, forklift, First Aid/CPR, HazCom).
• Assist Safety Committee with meetings and action-item tracking.
• Conduct routine safety walkthroughs and document concerns.

Skills

Administrative coordination

Documentation management

Communication

Tools

MS Office

Job description

• Maintain accurate and up-to-date environmental, health, and safety (EHS) records, including Safety Data Sheets (SDS), incident reports, inspection logs, training records, and certifications.
• Organize, maintain, and periodically review safety files to ensure readiness for internal audits and regulatory inspections.
• Track safety and compliance metrics, including recordable incidents, near misses, training completion rates, and corrective actions.
• Prepare concise weekly, monthly, and other periodic safety reports for management.
• Assist with the administrative coordination of Workers’ Compensation claims, working with Human Resources, insurance representatives, medical providers, and management as appropriate.
• Assist with documentation and coordination of return-to-work and modified-duty programs.

Training & Program Coordination

• Schedule and coordinate new-hire safety orientations and ensure required acknowledgments, training records, and supporting documentation are properly maintained.
• Maintain the company safety training calendar and monitor certification and training expiration dates.
• Coordinate required training and recertification, including forklift, First Aid/CPR, Hazard Communication (HazCom), and other applicable safety training.
• Provide administrative support for the Safety Committee, including preparing meeting agendas, documenting meeting minutes, maintaining records, and tracking assigned corrective or action items through completion.
• Assist management with communicating safety policies, procedures, and workplace safety initiatives to employees.

Field & Operational Safety Support

• Conduct routine workplace and facility walkthroughs to identify and document potential safety concerns.
• Assist with periodic inspections of safety equipment and supplies, including fire extinguishers, eyewash stations, first-aid kits, and PPE, and maintain applicable inspection logs.
• Support incident investigations by collecting employee statements, organizing documentation and evidence, and maintaining centralized files for incidents and corrective actions.
• Monitor outstanding safety concerns and corrective actions and follow up with appropriate departments regarding completion.
• Maintain inventory and coordinate purchasing of Personal Protective Equipment (PPE) and other safety-related supplies, while monitoring usage and applicable budget requirements.
• Promote a positive workplace safety culture by encouraging employee awareness, participation, and compliance with established safety practices.

Qualifications

• 2-4 years in an administrative, operations, safety or coordination role
• Previous experience with an EHS logistics, transportation, warehousing, moving, construction or similar operational environment preferred
• Experience maintaining confidential records and tracking compliance related documentation

Safety Knowledge

• Basic working knowledge of workplace safety practices and applicable OSHA requirements.
• General understanding of workplace injury reporting, incident documentation, safety inspections, and corrective-action tracking.
• Familiarity with Workers’ Compensation administration is preferred.

Administrative & Organizational Skills

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain organized electronic and physical records.
• Ability to manage multiple assignments, deadlines, and follow-up items simultaneously.
• Ability to handle sensitive and confidential information appropriately.

Communication & Interpersonal Skills

• Strong written and verbal communication skills.
• Ability to communicate professionally and effectively with employees, supervisors, management, vendors, medical providers, and outside business partners.
• Comfortable working with employees in both office and operational/field environments.
• Ability to work independently while effectively collaborating with Human Resources, Operations, and Management.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.