Safety Admin (386)

Environmental and Safety Solutions, Inc.; New Albany (OH); On-site; USD 36,000 - 50,000; Full time

Job summary

Environmental and Safety Solutions, Inc. is seeking an Administrative Support person for the safety team in New Albany, OH. You will handle filing, data entry, typing, and help manage communications and paperwork while assisting with travel arrangements and visitor reception.

Ideal candidates have 2–5 years of administrative experience, familiarity with construction safety is a plus, and strong MS Office skills (Word, PowerPoint, Excel). Bilingual English/Spanish is preferred but not required.

Qualifications

• 2–5 years of administrative experience.
• Familiarity with construction safety or working on a site is a plus.
• Bilingual in English and Spanish preferred but not required.
• Proficiency with MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provide administrative services to the safety team in accordance with organization policies.
• Manage filing, data entry, typing, communications and paperwork; support diary management and travel coordination; greet visitors and assist with reception and telephone duties.
• Assist the site with improvements and implement required changes.
• Liaise with external agencies on health and safety matters as needed.
• Prepare and format monthly reports as required; meet personal and team targets.
• Maintain accurate records and documentation related to work.
• Immediately report problems that may impact the organization or clients to the Safety Manager.
• Contribute to the efficient running of the team and adhere to all policies and procedures.
• Interact with suppliers, clients, and colleagues across the organization.

Skills

Administrative support

Data entry

Typing

Travel arrangements

Reception duties

Communication

MS Office

Bilingual (English/Spanish)

Tools

Microsoft Office

Job description

Responsibilities:

• Provide administrative services to the safety team in accordance with applicable organization policies and practices.
• The general administration services to the team include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties.
• Assist the site to make improvements and implement required changes.
• Assist Manager to liaise with external agencies in relation to health and safety matters.
• Reporting (content and format as agreed) on a monthly basis or as otherwise required.
• Achieve agreed personal targets and assist the Manager to achieve team targets.
• Maintain accurate records/documentation associated with your work.
• Immediately report problems/failures that may impact on the organization and/or its clients/customers to the Safety Manager.
• Meet your targets and contribute to those of the team as a whole.
• Contribute towards the efficient running of the team.
• Adhere to all organization policies and procedures.
• Interact and co-operate with all members of the organization, its suppliers, and clients/customers.

Qualifications:

• Having familiarity with construction safety / working on a construction site is a plus.
• Must have 2-5 years of administrative experience.
• Strong preference to be bilingual (English & Spanish) - *Recommended, but not required.
• Must be able to use Microsoft Office Software (Word, PowerPoint, Excel, etc).