Bilingual Safety Admin (386)

Environmental and Safety Solutions, Inc.; New Albany (OH); On-site; USD 32,000 - 52,000; Full time

Job summary

Environmental and Safety Solutions, Inc. is seeking an organized administrative assistant to support the safety team in Ohio. You will handle daily clerical tasks, coordinate communications, and help maintain orderly records to support site operations.

The role emphasizes accuracy, reliability, and the ability to liaise with external agencies on health and safety matters. Fluency in English and Spanish is preferred, with strong MS Office skills required.

Qualifications

• 2-5 years of administrative experience.
• Familiarity with construction safety is a plus.
• Bilingual English/Spanish is recommended, but not required.
• Must be able to use Microsoft Office Software (Word, PowerPoint, Excel, etc).

Responsibilities

• Provide administrative services to the safety team in accordance with applicable organization policies and practices.
• The general administration services to the team include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties.
• Assist the site to make improvements and implement required changes.
• Assist Manager to liaise with external agencies in relation to health and safety matters.
• Reporting (content and format as agreed) on a monthly basis or as otherwise required.
• Achieve agreed personal targets and assist the Manager to achieve team targets.
• Maintain accurate records/documentation associated with your work.
• Immediately report problems/failures that may impact on the organization and/or its clients/customers to the Safety Manager.
• Meet your targets and contribute to those of the team as a whole.
• Contribute towards the efficient running of the team.
• Adhere to all organization policies and procedures.
• Interact and co-operate with all members of the organization, its suppliers, and clients/customers.

Skills

Bilingual English/Spanish

Administrative experience

MS Office proficiency

Tools

Microsoft Office

Job description

Responsibilities

• Provide administrative services to the safety team in accordance with applicable organization policies and practices.
• The general administration services to the team include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties.
• Assist the site to make improvements and implement required changes.
• Assist Manager to liaise with external agencies in relation to health and safety matters.
• Reporting (content and format as agreed) on a monthly basis or as otherwise required.
• Achieve agreed personal targets and assist the Manager to achieve team targets.
• Maintain accurate records/documentation associated with your work.
• Immediately report problems/failures that may impact on the organization and/or its clients/customers to the Safety Manager.
• Meet your targets and contribute to those of the team as a whole.
• Contribute towards the efficient running of the team.
• Adhere to all organization policies and procedures.
• Interact and co-operate with all members of the organization, its suppliers, and clients/customers.

Qualifications

• Having familiarity with construction safety / working on a construction site is a plus.
• Must have 2-5 years of administrative experience.
• Strong preference to be bilingual (English & Spanish) - *Recommended, but not required.
• Must be able to use Microsoft Office Software (Word, PowerPoint, Excel, etc).