Safety Administrator

Allied Fire Protection; Pearland (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Allied Fire Protection is seeking a Safety Administrator to support core safety functions including training tracking, compliance documentation, and portal maintenance. This role reports to the Safety Director and handles monthly portal updates, recordkeeping, and vendor follow-through across AFP locations.

The ideal candidate coordinates with training vendors, maintains employee records on safety platforms, and supports the Safety department and related stakeholders with reporting and data

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 years of administrative experience; experience in a safety department is a plus.
• Construction or service experience is a plus.
• Administrative experience is preferred.
• Valid state driver’s license and good driving record.

Responsibilities

• Maintain and update prequalification portal profiles across platforms (ISNetworld, Avetta, HighWire) ensuring timely and accurate submissions.
• Track employee training and certifications company-wide; coordinate with vendors and stakeholders to keep records current.
• Enter new hire information and maintain employee records across safety platforms.
• Compile and organize incident documentation; ensure folders are complete and up to date.
• Compile KPI data in support of the Safety Director and department.
• Coordinate documentation requests from adjusters and carriers.
• Track site-specific information and compliance across AFP locations.

Skills

Excellent written/verbal/presentation

Detail oriented

MS Office (Word/Excel)

PDF creation

Education

High school diploma or GED

Bachelor’s degree preferred

Job description

Position Summary

Safety Administrator provides operational support across core safety functions, with primary responsibility for training and certification tracking in SiteDocs, compliance documentation, and portal maintenance. Reporting directly to the Safety Director, this role independently manages defined administrative processes, including monthly portal updates, and serves as a partner for broader safety program operations, ensuring data accuracy, vendor follow-through, and consistent recordkeeping.

Key Responsibilities

• Maintain and update prequalification portal profiles across platforms, including ISNetworld, Avetta, and HighWire, ensuring timely and accurate compliance submissions
• Track employee training and certifications company-wide, coordinating with training vendors and internal stakeholders to ensure records are current and complete
• Enter new hire information and maintain employee records across safety platforms
• Compile and organize incident documentation, ensuring folders are complete and up to date
• Compile and organize KPI data in support of the Safety Director and department
• Retrieve and coordinate documentation in response to requests from adjusters and carriers
• Track and follow up on site‑specific information and compliance requirements across all AFP locations
• Provide administrative support across the Safety department, including the Safety Director, Regional Safety Managers, Data Center Safety Manager, and Safety Specialists
• Partner with Supply Chain on purchase order inquiries and outstanding pick tickets
• Partner with Supply Chain on PPE inventory and stocking
• Gather and distribute Safety materials for jobs, as required
• Review department reports with the Director of Safety, the Regional Safety Managers, and the Data Center Safety Manager
• Run department reports and review with the team, including Open claims report, KPI reports, and Job Site Safety Observations
• Perform general office tasks that include copying, printing, filing, typing, and sorting
• Assist with the rotational schedule and overflow calls for the Receptionist, as required
• Backup to other Coordinators
• Other duties as assigned

Expectations

• Believe in, live, and support our mission statement, core values, and business plan daily
• Complete all training requirements – SOPs, customer service, software, etc.
• Support and ensure adherence to company SOPs
• Request quotes from vendors when directed
• Ensure proper PO documents are uploaded with technician signatures and received into CE
• Prioritize work to balance multiple projects and deadlines
• Maintain professional appearance
• Answer phones in a polite and professional manner
• Keep the office area clean and organized
• Fast‑paced position supporting the safety and risk department for the entire company
• Communicate effectively and professionally within the department and with internal and external customers
• Teamwork – maintain positive interactions within your team, local office, etc.
• Actively participate in required team meetings

Qualifications

• High school diploma or GED required; bachelor’s degree preferred
• Minimum of 3 years of administrative experience; experience in a safety department is a plus
• Experience in a fast‑paced environment with attention to detail
• Construction or service experience is a plus
• Administrative experience is preferred
• Valid state driver’s license and good driving record

Skills and Competencies

• Excellent written, verbal, and presentation skills
• Detail oriented with excellent organization skills
• Proficient in Microsoft Office products including Word and Excel
• Proficient in PDF creation