SaaS ATS Implementation Consultant

Talent Equity Group; United States; Remote; USD 83,000 - 165,000; Full time

Job summary

Talent Equity Group seeks an experienced ATS Implementation Consultant to lead our new system rollout. You will partner with leadership, recruiting, and our ATS provider to tailor configuration to our processes.

You will own the project from planning through launch, coordinate between internal teams and the vendor, and drive post-launch optimization and adoption across recruiting workflows.

Qualifications

• Demonstrated experience leading SaaS and/or ATS implementation projects.
• Experience with recruiting technology platforms and integrations.
• Direct Crelate implementation or administration experience is highly preferred.

Responsibilities

• Own the ATS implementation project from planning and requirements gathering through configuration, testing, launch, and post-launch optimization.
• Serve as the primary project manager between internal stakeholders and the SaaS/ATS provider.
• Assess current recruiting processes and translate business requirements into system workflows.
• Develop and manage the implementation plan, milestones, dependencies, deliverables, and timeline.
• Design and configure workflows across the recruiting lifecycle, including search intake, sourcing, screening, candidate submission, client interviews, offers, and placements.
• Evaluate and optimize data structures for candidates, clients, jobs, and business development.
• Lead data mapping, cleanup, migration, validation, and data-governance efforts.
• Build dashboards, reports, and recruiting KPIs; identify automation opportunities.
• Coordinate system testing and user acceptance testing (UAT).
• Troubleshoot issues and proactively manage project risks.
• Develop system documentation, processes, and best practices.
• Create and facilitate training for recruiters and system users.
• Develop adoption strategies to ensure consistent platform use post-implementation.
• Recommend optimization opportunities after launch.

Skills

ATS implementation leadership

SaaS project management

Stakeholder management

Process optimization

Tools

Crelate

Bullhorn

JobAdder

Loxo

Vincere

Greenhouse

Lever

iCIMS

Workday Recruiting

Job description

What You\'ll Do

You will partner with TEG leadership, our recruiting team, and our ATS provider to manage the implementation and ensure the system is configured around our business needs and recruiting processes.

Key responsibilities include:

• Own the ATS implementation project from planning and requirements gathering through configuration, testing, launch, and post-launch optimization


• Serve as the primary project manager between internal stakeholders and the SaaS/ATS provider


• Assess current recruiting processes and translate business requirements into system workflows


• Develop and manage the implementation plan, milestones, dependencies, deliverables, and timeline


• Design and configure workflows across the recruiting lifecycle, including search intake, sourcing, screening, candidate submission, client interviews, offers, and placements


• Evaluate and optimize candidate, client/contact, job/search, and business development data structures


• Lead data mapping, cleanup, migration, validation, and data-governance efforts


• Build and/or coordinate dashboards, reports, and recruiting KPIs


• Identify opportunities for automation, templates, integrations, and workflow efficiencies


• Coordinate system testing and user acceptance testing (UAT)


• Troubleshoot implementation issues and proactively manage project risks


• Develop system documentation, processes, and best practices


• Create and facilitate training for recruiters and other system users


• Develop an adoption strategy to ensure consistent use of the platform following implementation


• Recommend opportunities to further optimize the ATS after launch

What We\'re Looking For

• Demonstrated experience leading SaaS and/or ATS implementation projects


• Experience with recruiting technology such as Crelate, Bullhorn, JobAdder, Loxo, Recruit CRM, Vincere, Greenhouse, Lever, iCIMS, Workday Recruiting, or similar platforms


• Direct Crelate implementation or administration experience is highly preferred


• Strong project management skills with experience managing implementations from requirements gathering through go-live


• Understanding of recruiting, staffing, executive search, or talent acquisition operations


• Experience with workflow design and business-process optimization


• Experience with ATS/CRM data migration, mapping, cleanup, and validation


• Understanding of system integrations, automation, reporting, and analytics


• Experience developing recruiting dashboards and KPIs


• Strong stakeholder management and communication skills


• Ability to work independently, identify gaps, recommend solutions, and keep an implementation moving forward


• Experience with change management, user training, and technology adoption

Ideal Background

• SaaS Implementation Project Manager


• ATS Implementation Consultant


• Recruiting Technology Consultant


• Recruiting Operations Consultant


• Talent Acquisition Systems Consultant


• Implementation Manager / Professional Services Consultant for an ATS or recruiting technology company

Experience working with a recruiting, staffing, or executive search firm is a significant plus.

Engagement

This is a remote, project-based/contract consulting engagement.

We are open to an independent consultant, fractional technology/recruiting operations professional, or experienced implementation project manager.

The initial engagement will focus on successfully implementing and launching our new ATS, with the potential for additional optimization work following implementation.