ROW Documentation Lead — On-Site Permian Basin

Gray Hawk Land Solutions; Hobbs (NM); On-site; USD 80,000 - 110,000; Full time

Job summary

Gray Hawk Land Solutions is seeking a Document Supervisor to lead the document and database team on a major right-of-way project in the Permian Basin. You will ensure easements, deeds and ownership records are processed, tracked and accessible from line list development through construction.

You will supervise specialists, maintain current project records, review agreements and damages docs, and oversee file management and metadata entry to client systems.

Qualifications

• Five+ years of experience preparing and processing ROW documents on ROW projects.
• Experience supervising document or database staff.
• Understanding all phases of a pipeline ROW project from line list development through construction.
• Texas ROW experience, including county recording requirements.
• Knowledge of land acquisition agreements, easements and related docs.
• Proficiency in Microsoft Office; Excel reporting capabilities.
• Experience with land-management databases (e.g., Irth) and quick learnability of client systems.
• Highly organized with strong prioritization for peak periods.
• Strong proofreading and attention to detail.
• Excellent written and verbal communication skills.
• Own mobile phone and a capable computer for job use.
• Available to start within weeks; on-site in the Permian Basin.

Responsibilities

• Supervise, assign and review the work of Document and/or Database Specialists; set priorities.
• Maintain up-to-date information on project status from line list to construction.
• Review land acquisition agreements, easements, workspace documents, damages and compensation docs.
• Oversee hard and electronic files to Gray Hawk and client standards.
• Create system line lists and conduct in-house ROW and title searches.
• Oversee scanning and metadata entry into client systems and land-management database.
• Build and maintain Excel tracking sheets and reports with formulas.
• Proofread reports and data before submission to Project Manager or client.
• Coordinate with ROW staff, Project Manager and outside parties to keep documents moving.
• Train and mentor specialists; provide feedback and support their development.
• Lead the team’s safety: review Field Safety Manual and complete sign-off with new members.

Skills

Excel

Word

Microsoft Office

Attention to detail

Education

Bachelor's degree preferred

IRWA certification (SR/WA) or RW/AC accepted

Tools

Irth Land Management

ESRI GIS

Job description

Gray Hawk Land Solutions is seeking a Document Supervisor to lead the document and database team on a major right-of-way project in the Permian Basin. You will ensure easements, deeds and ownership records are processed, tracked and accessible from line list development through construction.

You will supervise specialists, maintain current project records, review agreements and damages docs, and oversee file management and metadata entry to client systems.