ROW Records & Data Specialist

Gray Hawk Land Solutions; Hobbs (NM); On-site; USD 45,000 - 75,000; Full time

Job summary

Gray Hawk Land Solutions is seeking a Document and/or Database Specialist for a major natural gas pipeline project in the Permian Basin. The role ensures integrity and accessibility of easements, deeds, and ownership records across the project lifecycle—supporting field teams and clients with accurate data.

The on-site position requires experience with ROW documentation, courthouse recording requirements, and proficiency in Excel and land-management databases.

Qualifications

• Minimum three (3) years of experience preparing and processing ROW acquisition and easement documents.
• Texas pipeline ROW experience, including county recording requirements.
• Comprehensive understanding of all phases of a ROW project, from line list development through construction.
• Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents.
• Working knowledge of courthouse recording requirements for easements and other ROW instruments.
• Experience with land-management databases and ability to learn client databases quickly.
• Excellent written and verbal communication skills.
• Able to work independently with little supervision while being team-oriented.
• Must supply own mobile phone and a capable computer.
• High school diploma or equivalent; bachelor’s degree or IRWA certification is a plus.
• Available to start within weeks and to work on-site in the Permian Basin.

Responsibilities

• Manage and maintain all ROW files from line list through construction, including easements and deed documents.
• Review, process, and track land acquisition agreements and ROW documents per courthouse requirements.
• Maintain accurate line lists and enter data into client systems and land-management databases.
• Scan, file, and organize documents in electronic and physical records systems.
• Track deadlines, status, and milestones across multiple assignments.
• Build and maintain Excel tracking spreadsheets with formula logic.
• Coordinate with field agents, team members, and external parties.
• Maintain current records and project-status documentation.
• Represent Gray Hawk professionally in client and partner interactions.
• Follow Field Safety Manual; complete Safety Training with supervisor.

Skills

Advanced Microsoft Office

Excel proficiency

Word proficiency

Data management

Attention to detail

Communication skills

Independent work

Team-oriented

Mobile/tech readiness

Education

High school diploma or equivalent

Bachelor’s degree or IRWA certification is a plus

Tools

Irth Land Management

SharePoint

OneDrive

Document-tracking systems

Job description

Gray Hawk Land Solutions is seeking a Document and/or Database Specialist for a major natural gas pipeline project in the Permian Basin. The role ensures integrity and accessibility of easements, deeds, and ownership records across the project lifecycle—supporting field teams and clients with accurate data.

The on-site position requires experience with ROW documentation, courthouse recording requirements, and proficiency in Excel and land-management databases.