ROW Documentation & Data Specialist – Permian Basin (On-Site)

Gray Hawk Land Solutions; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Gray Hawk Land Solutions seeks a Document/Database Specialist for a major Permian Basin ROW project. You will own ROW files, maintain line lists, and ensure data accuracy across the project lifecycle.

On-site, with travel within the project area, you will collaborate with field teams, managers, and clients, and uphold safety standards while delivering audit-ready records on schedule. This role requires 3+ years of ROW documentation experience and advanced Excel skills.

Qualifications

• Minimum 3 years of ROW acquisition and easement document experience.
• Experience Texas pipeline ROW and county recording requirements.
• Advanced Excel and Word; proficiency with databases.
• Ability to work independently with strong organization and deadlines.
• On-site availability in Permian Basin.

Responsibilities

• Manage ROW files from line list through construction.
• Review and track land acquisition agreements and easements.
• Maintain line lists and data in client systems and land-management databases.
• Scan, file, and organize documents.
• Track deadlines and project milestones.
• Build Excel tracking spreadsheets and reports.
• Coordinate with field agents and partners.
• Ensure records and status docs are up to date.
• Represent Gray Hawk professionally.
• Follow Field Safety Manual and complete Safety Training.

Skills

Advanced Excel

Organization

Attention to detail

Communication skills

Independent worker

Time management

Team collaboration

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

IRWA certification

Tools

Irth Land Management

SharePoint

OneDrive

Microsoft Word

Job description

Gray Hawk Land Solutions seeks a Document/Database Specialist for a major Permian Basin ROW project. You will own ROW files, maintain line lists, and ensure data accuracy across the project lifecycle.

On-site, with travel within the project area, you will collaborate with field teams, managers, and clients, and uphold safety standards while delivering audit-ready records on schedule. This role requires 3+ years of ROW documentation experience and advanced Excel skills.